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TITLE 5 ADMINISTRATIVE
PERSONNEL
Chapter I Civil Service Commission P

art
30 O f f i c i a l
P ersonnel P

o lder
Pursuant to the authority vested in the Commission by section 3, Executive Order No. 9784, September 25, 1946, 11
P. R. 10909, the following regulations are hereby promulgated. These regulations were approved by the Director, Bureau of the Budget on December 27,1946.
See.
80.1
80.2
80.3
80.4
JB0.5

80.6
30.7
80.8
80.9

80.10
30.11

D esignation of agency representative.
D esignation o f Official Folder.
C onsolidation and standardization of content o f folder.
T ransfer o f the Official Personnel Folders between agencies.
B equ ests fo r inform ation abou t em - .
ployees whose folders have been tran sferred to other agencies.
Official Personnel F o ld er u p on reem
ploym ent in Federal service.
Exceptions.
H o w to order the Official Personnel Folder.
Stan dard F orm N o. 63, Request fo r Personnel D ata an d Leave T ra n
scripts.
Requests for fu rth er inform ation.
Specifications fo r Official Personnel Folder.

A u t h o r it y : 30.1 to 30.11, inclusive issued u n d er sec. 3, E. O. 9784, Sept. 25, 1946, 11
F. R . 10909.

30.1 Designation of agency repre sentatives. Each agency will designate one or more representatives to work with the Commission in putting the plan into effect.
The name or names of the repre sentative designated by the agency, his location in the organization and tele phone number, should be furnished by letter not later, than 15 days from the date of publication of the regulations in this part in the F e d e r a l R e g is t e r , to the Personnel Procedures and Records P roj ect Staff, Room 216, U. S. Civil Service Commission, Washington 25, D. C.

ft
30.2 Designation of official folder.
Only one Official Personnel Folder will be maintained for each active employee, and it will contain the records necessary to comprise his complete service record.
Tlie Official Personnel Folder will be maintained at the point of maximum
utilization. Designation of this point will be made by the agencies not later than 30 days from the date of publica tion of the regulations in this part in the F

ederal
R

e g is t e r .

CONTENTS
Agriculture Department
Page
Sec also Commodity Exchange Authority.
Rules and regulations:
Rice; set-aside requirements and restrictions on distribu tion and milling WFO 10, Am. 22_____________________
Tobacco, flue-cured; increase in national marketing quota for 1947-48____ ----

30.3 Consolidation and standardiza tion of content of folder. As rapidly as resources permit, steps will be taken to make the personnel folder of each active employee a complete working record in line with the Commissions specifications.
Folders which are transferred to other agencies, and new folders which are es Alien Property, Office of tablished, must conform to the standard specifications.
Notices:
Vesting orders, etc.:
30.4 Transfer of the Official Per Baumgartner, Irwin-----------sonnel Folders between agencies a Burucker, Frederick J--------Manner of transfer. Beginning 30 days Ide, Toshiwa-------------------from the date of publication of the regu Kopcke, Adolph John Ed lations in this part in the F e d e r a l R e g i s
ward---------------------------t e r whenever an employee is transferred Nissen Stiftung_____________
to another agency, or to another organi Siebe, Elizabeth B-------------zation within the same agency if the Thaler, Heinrich____________
Official Personnel Folder is maintained Traeger, Ernest----------------by a different office, the employing Winzer, Teresa M --------- ----agency will, upon the employees entrance Zehe, John---------------------on duty, furnish the appropriate person Civil Aeronautics Board nel office of the releasing agency with a Notices:
copy of Standard Form 50, Notification Hearings, etc.:
of Personnel Action, 1which records the Empire Air Lines, Inc---------transfer action and indicates the official Southwest Airways Co------- date on which the transfer became effec West Coast Airlines, Inc-----tive. Extra single copies of Standard Rules and regulations:
Form 50 for this purpose can be obtained Nonscheduled air carrier certifi from the Government Printing Office.
cation and operation rules;
The releasing agency or office, within 3
pilot qualifications Corr.
days of receipt of its copy of Standard Form 50, will transmit the Official Per Civil Service Commission sonnel Folder to the new agency or office, Rules and regulations:
and arrange for transmittal of the leave Personnel folder, official--------record.
b Purging of folder. Prior to trans Civilian Production Administra tion fer, all material except that listed in the Rules and regulations:
Commissions specifications for material Chemicals and allied products;
to be filed on the right, or permanent, special groups of protective side of the folder will be removed from coating end uses M-300, Rev the official folder. Duplicate records and ocation of Dir. 2 -------------material listed as temporary may be dis Rubber Rl, Am. 1 -------------posed of in accordance with regular pro cedure for disposal of records.
Coast Guard Such material will be removed only by Rules and regulations:
the releasing agency. The receiving Undocumented vessels, num agency will retain all papers which have bering; revision------------ r been transmitted in the folder.

702

757
755
754
755
755
757
756
756
756
757

758
758
758

703

699

704
704

707

Commodity Exchange Authority
i N o t filed w ith th e Division o f the F ederal Register.
C o n tin u e d on p. 701

Rules and regulations:
Commodity Exchange Act; re vision of definitions-----------699

702

703