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READERS GUIDE
The City Record CR is published each business day. The Procurement section of the City Record is comprised of notices of proposed New York City procurement actions, contract awards, and other procurement-related information. Notice of solicitations and other notices for most procurement methods valued at or above $100,000
for goods, services, and construction must be published once in the City Record, among other requirements.
Other procurement methods authorized by law, such as sole source procurements, require notice in the City Record for five consecutive editions. Unless otherwise specified, the agencies and offices listed are open for business Monday through Friday from 9:00 A.M. to 5:00 P.M., except on legal holidays.
NOTICE TO ALL NEW YORK CITY
CONTRACTORS
The New York State Constitution ensures that all laborers, workers or mechanics employed by a contractor or subcontractor doing public work are to be paid the same wage rate that prevails in the trade where the public work is being done. Additionally, New York State Labor Law 220 and 230 provide that a contractor or subcontractor doing public work in construction or building service must pay its employees no less than the prevailing wage. Section 6-109 the Living Wage Law of the New York City Administrative Code also provides for a living wage, as well as prevailing wage, to be paid to workers employed by City contractors in certain occupations. The Comptroller of the City of New York is mandated to enforce prevailing wage. Contact the NYC
Comptrollers Office at www.comptroller.nyc.gov, and click on Prevailing Wage Schedules to view rates.
CONSTRUCTION/CONSTRUCTION SERVICES
OR CONSTRUCTION-RELATED SERVICES
The City of New York is committed to achieving excellence in the design and construction of its capital program, and building on the tradition of innovation in architecture and engineering that has contributed to the Citys prestige as a global destination.
VENDOR ENROLLMENT APPLICATION
New York City procures approximately $17 billion worth of goods, services, construction and construction-related services every year. The NYC Procurement Policy Board Rules require that agencies primarily solicit from established mailing lists called bidder/proposer lists.
Registration for these lists is free of charge. To register for these lists, prospective suppliers should fill out and submit the NYC-FMS Vendor Enrollment application, which can be found online at www.nyc.gov/selltonyc.
To request a paper copy of the application, or if you are uncertain whether you have already submitted an application, call the Vendor Enrollment Center at 212 857-1680.
SELLING TO GOVERNMENT TRAINING
WORKSHOP
New and experienced vendors are encouraged to register for a free training course on how to do business with New York City. Selling to Government workshops are conducted by the Department of Small Business Services at 110 William Street, New York, NY 10038.
Sessions are convened on the second Tuesday of each month from 10:00 A.M. to 12:00 P.M. For more information, and to register, call 212 618-8845 or visit www.nyc.gov/html/sbs/nycbiz and click on Summary of Services, followed by Selling to Government.
PRE-QUALIFIED LISTS
New York City procurement policy permits agencies to develop and solicit from pre-qualified lists of vendors, under prescribed circumstances. When an agency decides to develop a pre-qualified list, criteria for pre-qualification must be clearly explained in the solicitation and notice of the opportunity to pre-qualify for that solicitation must be published in at least five issues of the CR. Information and qualification questionnaires for inclusion on such lists may be obtained directly from the Agency Chief Contracting Officer at each agency see Vendor Information Manual.
A completed qualification questionnaire may be submitted to an Agency Chief Contracting Officer at any time, unless otherwise indicated, and action approval or denial shall be taken by the agency within 90 days from the date of submission. Any denial or revocation of pre-qualified status can be appealed to the Office of Administrative Trials and Hearings OATH. Section 3-10 of the Procurement Policy Board Rules describes the criteria for the general use of pre-qualified lists. For information regarding specific pre-qualified lists, please visit www.nyc.gov/selltonyc.
NON-MAYORAL ENTITIES
The following agencies are not subject to Procurement Policy Board Rules and do not follow all of the above procedures: City University, Department of Education, Metropolitan Transportation Authority, Health &
Hospitals Corporation, and the Housing Authority.
Suppliers interested in applying for inclusion on bidders lists for Non-Mayoral entities should contact these
THE CITY RECORD
entities directly at the addresses given in the Vendor Information Manual.
PUBLIC ACCESS CENTER
The Public Access Center is available to suppliers and the public as a central source for supplier-related information through on-line computer access. The Center is located at 253 Broadway, 9th floor, in lower Manhattan, and is open Monday through Friday from 9:30 A.M. to 5:00 P.M., except on legal holidays. For more information, contact the Mayors Office of Contract Services at 212 341-0933 or visit www.nyc.gov/mocs.
ATTENTION: NEW YORK CITY MINORITY AND
WOMEN-OWNED BUSINESS ENTERPRISES
Join the growing number of Minority and Women-Owned Business Enterprises M/WBEs that are competing for New York Citys business. In order to become certified for the program, your company must substantiate that it: 1 is at least fifty-one percent 51% owned, operated and controlled by a minority or woman and 2 is either located in New York City or has a significant tie to New York Citys business community. To obtain a copy of the certification application and to learn more about this program, contact the Department of Small Business Services at 212 513-6311 or visit www.nyc.gov/sbs and click on M/WBE Certification and Access.
PROMPT PAYMENT
It is the policy of the City of New York to pay its bills promptly. The Procurement Policy Board Rules generally require that the City pay its bills within 30 days after the receipt of a proper invoice. The City pays interest on all late invoices. However, there are certain types of payments that are not eligible for interest; these are listed in Section 4-06 of the Procurement Policy Board Rules. The Comptroller and OMB determine the interest rate on late payments twice a year: in January and in July.
PROCUREMENT POLICY BOARD RULES
The Rules may also be accessed on the Citys website at www.nyc.gov/selltonyc COMMON ABBREVIATIONS USED IN THE CR
The CR contains many abbreviations. Listed below are simple explanations of some of the most common ones appearing in the CR:
ACCO Agency Chief Contracting Officer AMT
Amount of Contract CSB Competitive Sealed Bid including multi-step CSP Competitive Sealed Proposal including multistep CR
The City Record newspaper DP
Demonstration Project DUE Bid/Proposal due date; bid opening date EM
Emergency Procurement FCRC Franchise and Concession Review Committee IFB
Invitation to Bid IG
Intergovernmental Purchasing LBE
Locally Based Business Enterprise M/WBE Minority/Womens Business Enterprise NA
Negotiated Acquisition OLB Award to Other Than Lowest Responsive Bidder/Proposer PIN
Procurement Identification Number PPB
Procurement Policy Board PQL
Pre-qualified Vendors List RFEI
Request for Expressions of Interest RFI
Request for Information RFP
Request for Proposals RFQ
Request for Qualifications SS
Sole Source Procurement ST/FED Subject to State and/or Federal requirements KEY TO METHODS OF SOURCE SELECTION
The Procurement Policy Board PPB of the City of New York has by rule defined the appropriate methods of source selection for City procurement and reasons justifying their use. The CR procurement notices of many agencies include an abbreviated reference to the source selection method utilized. The following is a list of those methods and the abbreviations used:
CSBCompetitive Sealed Bidding including multistep Special Case Solicitations/Summary of Circumstances:
CSP Competitive Sealed Proposal including multistep CP/1 Specifications not sufficiently definite CP/2 Judgement required in best interest of City CP/3
Testing required to evaluate CB/PQ/4
CP/PQ/4 CSB or CSP from Pre-qualified Vendor List/
Advance qualification screening needed DP
Demonstration Project SS Sole Source Procurement/only one source RS Procurement from a Required Source/ST/FED
NA Negotiated Acquisition For ongoing construction project only:
NA/8
Compelling programmatic needs NA/9 New contractor needed for changed/additional work NA/10 Change in scope, essential to solicit one or limited number of contractors NA/11 Immediate successor contractor required due to termination/default For Legal services only:

THURSDAY, SEPTEMBER 24, 2020
NA/12 Specialized legal devices needed; CSP not advantageous WASolicitation Based on Waiver/Summary of Circumstances Client Services/CSB or CSP
only WA1 Prevent loss of sudden outside funding WA2 Existing contractor unavailable/immediate need WA3 Unsuccessful efforts to contract/need continues IG Intergovernmental Purchasing award only IG/F
Federal IG/S
State IG/O
Other EM Emergency Procurement award only:
An unforeseen danger to:
EM/A Life EM/B Safety EM/C Property EM/D A necessary service AC Accelerated Procurement/markets with significant short-term price fluctuations SCE Service Contract Extension/insufficient time;
necessary service; fair price Award to Other Than Lowest Responsible & Responsive Bidder or Proposer/Reason award only OLB/a anti-apartheid preference OLB/b local vendor preference OLB/c recycled preference OLB/d other: specify HOW TO READ CR PROCUREMENT NOTICES
Procurement notices in the CR are arranged by alphabetically listed Agencies, and within Agency, by Division if any. The notices for each Agency or Division are further divided into three subsections: Solicitations, Awards; and Lists & Miscellaneous notices. Each of these subsections separately lists notices pertaining to Goods, Services, or Construction.
Notices of Public Hearings on Contract Awards appear at the end of the Procurement Section.
At the end of each Agency or Division listing is a paragraph giving the specific address to contact to secure, examine and/or to submit bid or proposal documents, forms, plans, specifications, and other information, as well as where bids will be publicly opened and read. This address should be used for the purpose specified unless a different one is given in the individual notice. In that event, the directions in the individual notice should be followed.
The following is a SAMPLE notice and an explanation of the notice format used by the CR.

SAMPLE NOTICE
POLICE
DEPARTMENT OF YOUTH SERVICES
SOLICITATIONS

Services Other Than Human Services BUS SERVICES FOR CITY YOUTH PROGRAM
-Competitive Sealed Bids PIN056020000293
DUE 04-21-03 AT 11:00 A.M.
Use the following address unless otherwise specified in notice, to secure, examine or submit bid/proposal documents, vendor pre-qualification and other forms;
specifications/blueprints; other information; and for opening and reading of bids at date and time specified above.
NYPD, Contract Administration Unit, 51 Chambers Street, Room 310, New York, NY 10007.
Manuel Cruz 646 610-5225.

m27-30
ITEM
POLICE DEPARTMENT
DEPARTMENT OF
YOUTH SERVICES

EXPLANATION
Name of contracting agency Name of contracting division
SOLICITATIONS
Services Other Than Human Services BUS SERVICES FOR CITY
YOUTH PROGRAM
CSB
PIN 056020000293

Type of Procurement action
m27-30

Date that notice appears in The City Record
Category of procurement Short Title
Method of source selection Procurement identification number DUE 04-21-03 AT 11:00 A.M. Bid submission due 4-21-03 by 11:00 A.M.; bid opening date/
time is the same.
Use the following address Paragraph at the end of Agency unless otherwise specified or Division listing providing submit bid/proposal Agency documents; etc.
Indicates New Ad