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Federal Register / Vol. 86, No. 226 / Monday, November 29, 2021 / Notices public authority responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving entity;
3 To the Department of Justice when: a USDA or any component thereof; or b any employee of USDA in his or her official capacity, where the Department of Justice has agreed to represent the employee; or c the United States Government, is a party to litigation or has an interest in such litigation, and USDA determines that the records are relevant and necessary to the litigation and the use of such records by the Department of Justice is for a purpose that is compatible with the purpose for which USDA collected the records;
4 In an appropriate proceeding before a court, grand jury, or administrative or adjudicative body or official, when USDA or other Agency representing USDA determines that the records are relevant and necessary to the proceeding; or in an appropriate proceeding before an administrative or adjudicative body when the adjudicator determines the records to be relevant to the proceeding;
5 To appropriate agencies, entities, and persons when: a USDA suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; b USDA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, USDA including its information systems, programs, and operations, the Federal Government, or national security; and c the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDAs efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;
6 To another Federal agency or Federal entity, when information from this system of records is reasonably necessary to assist the recipient agency or entity in a responding to a suspected or confirmed breach or b preventing, minimizing, or remedying the risk of harm to individuals, the agency including its information systems, programs, and operations, the Federal Government, or national security;
7 To contractors and their agents, grantees, experts, consultants, and others performing or working on a contract, service, grant, cooperative
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agreement, or other assignment for the USDA, when necessary to accomplish an agency function related to this system of records;
8 To a Congressional office in response to an inquiry from that Congressional office made at the written request of the individual about whom the record pertains; and 9 To the National Archives and Records Administration NARA or other Federal Government agencies pursuant to records management inspections being conducted under the authority of 44 U.S.C. 2904 and 2906.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:

None.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:

The system includes a database and paper records. The master electronic data is stored and maintained on USDA
servers located in a secure USDA
facility. Paper records, consisting of the submission forms for diagnostic samples, are stored in lockable cabinets or lockable areas within the laboratory spaces or administrative offices in a secure USDA facility.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:

Data may be retrieved by an accession number, which is a system generated unique identification number; by a sample number assigned by the sample submitter; NFC account number; or by searching LIMS for data contained in the submission such as a submitters name.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:

Records will be retained indefinitely pending approval of a records retention schedule by NARA. Under the schedule submitted for NARA approval, paper records would be retained for a minimum of 3 years, data would be maintained in the system for 25 years and would be archived at 5-year intervals.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:

Records in this system are safeguarded in accordance with applicable rules and policies, including all applicable USDA automated systems security and access policies. Strict controls have been imposed to minimize the risk of compromising the information that is being stored. Access to the computer system containing the records in this system is limited to those individuals who have a need to know the information for the performance of
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their official duties and who have appropriate clearances or permissions.
Access to certain portions of the system requires certain levels of authorization through USDA eAuthentication, which is a system that enables individuals to obtain user-identification accounts with password-protected access to certain USDA Web-based applications and services through the internet. APHIS
personnel who input data must have a high-level eAuthentication account.
Users are trained and are required to formally confirm that they understand value and sensitivity of data in the system, and users receive formal system training and are required to pass a proficiency test before being given access to the system. Persons who are not USDA employees have a lower level eAuthentication account and will only have access to their own records to input certain information.
RECORD ACCESS PROCEDURES:

All requests for access to records must be in writing and should be submitted to the APHIS Privacy Act Officer, 4700
River Road, Unit 50, Riverdale, MD
20737; or by facsimile 301 7345941;
or by email: APHISPrivacy@usda.gov. In accordance with 7 CFR 1.112
Procedures for requests pertaining to individual records in a record system, the request must include the full name of the individual making the request;
the name of the system of records; and preference of inspection, in person or by mail. In accordance with 7 CFR 1.113, prior to inspection of the records, the requester shall present sufficient identification e.g., drivers license, employee identification card, Social Security card, credit cards to establish that the requester is the individual to whom the records pertain. In addition, if an individual submitting a request for access wishes to be supplied with copies of the records by mail, the requester must include with his or her request sufficient data for the agency to verify the requesters identity.
CONTESTING RECORD PROCEDURES:

Individuals seeking to contest or amend records maintained in this system of records must direct their request to the address indicated above in the RECORD ACCESS
PROCEDURES paragraph and must follow the procedures set forth in 7 CFR
1.116 Request for correction or amendment to record. All requests must state clearly and concisely what record is being contested, the reasons for contesting it, and the proposed amendment to the record.

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