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Federal Register / Vol. 86, No. 26 / Wednesday, February 10, 2021 / Notices POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:

TTB maintains records in this system in a secure computer system that require the use of a personal identity verification PIV card and multi-digit personal identification number PIN to access, or on paper in secure facilities with controlled access.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:

Records may be retrieved by name, by permit or license number, by document locator number, or by Employer Identification Number EIN.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:

TTB retains and disposes of records in the system in accordance with records disposition schedule DAA05642013
0003, approved by the National Archives and Records Administration NARA for TTB.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:

TTB safeguards records in this system in accordance with applicable rules and policies, including all applicable Treasury automated systems security and access policies. TTB has imposed strict controls to minimize the risk of compromising the information that is being stored. Records stored on electronic media are protected by controlled access and are encrypted at rest in the system and when transmitted. Access to the computer system containing the records in this system is limited to those individuals who have a need to know the information for the performance of their official duties and who have appropriate clearances.
RECORD ACCESS PROCEDURES:

This system of records has been determined to be exempt from
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compliance with the access provisions of 5 U.S.C. 552ae4H. Also see Notification Procedures below.
CONTESTING RECORD PROCEDURES:

This system of records has been determined to be exempt from compliance with the provisions of 5
U.S.C. 552ae4H allowing an individual to contest the contents of records. Also see Notification Procedures below.
NOTIFICATION PROCEDURES:

The Secretary of Treasury has exempted this system from the notification, access, and amendment procedures of the Privacy Act because it is a law enforcement system. However, Treasury and TTB will consider individual requests to determine whether or not information may be released. Thus, individuals seeking notification of and access to any record contained in this system of records, or seeking to contest its content, may inquire in writing in accordance with instructions appearing at 31 CFR part 1, subpart C, Appendices AN. Requests for information and specific guidance on where to send requests for records may be addressed to: Assistant Administrator, Permitting and Taxation, Alcohol and Tobacco Tax and Trade Bureau, 550 Main Street, Suite 8002, Cincinnati, OH 45202.
When seeking records about yourself from this system of records or any other Departmental system of records your request must conform with the Privacy Act regulations set forth in 1.26 of 31
CFR part 1. You must first verify your identity, meaning that you must provide your full name, current address, and date and place of birth. You must sign your request, and your signature must either be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty of
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perjury as a substitute for notarization.
While no specific form is required, you should provide the following:
An explanation of why you believe the Department would have information on you;
Identify which bureaus of the Department you believe may have the information about you;
Specify when you believe the records would have been created;
Provide any other information that will help the Bureau or FOIA staff determine which Treasury Bureau may have responsive records; and If your request is seeking records pertaining to another living individual, you must include a statement from that individual certifying his/her agreement for you to access his/her records.
Without this bulleted information, the Bureaus may not be able to conduct an effective search, and your request may be denied due to lack of specificity or lack of compliance with applicable regulations.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:

The Secretary of the Treasury has designated this system as exempt from the following provisions of the Privacy Act pursuant to 5 U.S.C. 552ak2: 5
U.S.C. 552ac3, d1, d2, d3, d4, e1, e4G, e4H, e4I, and f. See 31 CFR 1.36 as amended by the final rule published by the Department of the Treasury in the Federal Register on May 15, 2012 77
FR 28470.
HISTORY:

Notice of this system of records was last published in full in the Federal Register on January 28, 2015, 80 FR
4637 as Treasury/TTB .001 Regulatory Enforcement Record System.
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