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9580

FEDERAL REGISTER, Tuesday, August 8, 1944

In computing length of service, one b The efficiency rating used shall be reduce personnel, they shall be separated with thirty days notice see 12.333 of the current appropriate official rating. credit shall be given for each full year of In accordance with section 5 of the Ef service with the Federal Government, this part before any other employees, ficiency Rating Manual Civil Service including military service.
and in the following order:
Commission Form 3823, Revised2 as a Recalled annuitants and em 12.324 Sequence of selection; ex clarified by section 2 of Departmental ceptions, statutory retention rights.
ployees continued beyond the involun Circular No. 4741 and by section 2 of Whenever a restored employee having tary retirement age shall be the first to Departmental Circular No. 486,1 special the statutory retention rights indicated go, and then temporary and whenratings shall be given to each employee in 12.307 of this part is reached for actually-employed WAE employees;
whose performance is evaluated under action in a reduction in force which is to b Employees without veteran pref the uniform efficiency rating system ap become effective within one year from erence shall be separated before veteranproved by the Commission whenever the date of his restoration to service, he preference employees serving under sim such employee does not have a current shall be retained in preference to em ilar types of appointment;
official efficiency rating based on per ployees who are higher in sequence of c Subject to the foregoing, less effi formance in a position of the competi selection but who are in a lower priority cient employees shall be separated before tive level or occupational group in Which group as indicated in 12.309 of this more efficient employees;
the reduction in force is being made. If part.
d As between persons of equal pref a reduction in force necessitates the erence and efficiency, length of service 12.325 Sequence of selection; excep separation of all employees in a cate shall determine the order of separation.
gory of competition, the making of spe tions, special cases. Except as provided 12.320 Categories of competition.
cial ratings for employees in such cate in 12.324 of this part, no employee shall Within each determined competitive be retained in preference to an employee gory is not required.
level or occupational group in each de c No credits shall be allowed for de higher in the sequence of selection except termined competitive area, all employees pendency, official conduct, or like fac under the following conditions: If the referred to in 12.319 of this part shall tors. They shall be considered, however, position of an employee is not to be be separated first unless Ljecial or ex when two or more employees are tied abolished and its duties cannot be satis ceptional circumstances warrant the re for position in the order of reduction factorily performed by any available em tention of particular employees. If any higher in the sequence of selection in force and one or more but not all ployee further reduction In force is necessary, employees after a reasonable training period, he so tied for position are to be a transitory and b career employees be retained in preference to such for action. If they are still tied, may shall be considered in the order named. reached employee.
such case, a brief state the date of entrance on duty shall be ment of theInfacts These two categories shall constitute must be made in the considered.
Remarks column on the reduction-in separate and distinct categories of com 12.322 Sequence of selection; where force list for consideration in connection petition. Employees within each cate gory shall be in competition only with an efficiency rating system is used under with postaudits and appeals.
administrative authority and provides other employees in the same category.
12.326 Preparation of reduction-in evaluations comparable to approved force Seasonal employees shall be considered list; requirements. A reduction-in in competition only with other seasonal systems. The procedure outlined in force list shall be prepared in triplicate employees in the same line of work. Re 12.321 of this part shall be followed. for each determined competitive level or duction in force within this group shall Reduction credit shall be given, and the occupational group in each determined be effected in the order of categories order of reduction .in force within each competitive area in which a reduction in category shall be determined upon the force affecting transitory and career em above prescribed.
basis of ratings evaluated according to ployees is to be made. It shall list all 12.321 Sequence of selection; where the following efficiency rating defini employees in categories a transitory an efficiency rating system approved by tions:
-.y. /.
employees, and b career employees, as the Commission is used. Within each of Fair: Performance that conforms provided in 12.320 of this part, in the the respective categories, the sequence of selection for action shall be deter generally to that reasonably required, order in which action is to be taken.
mined by consideration of veteran pref with certain deficient performance not The categories shall be arranged on the erence and reduction credits based on compensated by other outstanding per list in descending order; that is, the cate gory of career employees at the top and efficiency ratings and length of service formance.
Good: Performance that conforms the category of transitory employees at . with the Federal Government, including generally to that reasonably required the bottom. However, if only employees active military service. The order of re duction in force within each category with deficient performance in any phases in category a are affected, the names compensated by outstanding perform of employees in category b need not be shall be:
ance in other phases.
"listedT The names of employees shall be First, employees without veteran pref Very Good; Performance that is so arranged that those first to be reached erence who have Fair efficiency rat ings, in ascending order of reduction distinctly better than that reasonably for action shall be at the bottom of the required in at least half of the especially list. The list shall not contain the names credits.
Second, employees with veteran pref important phases, provided no deficient of employees separated in accordance with 12.319 of this p a rt Terminations erence who have Fair efficiency ratings, performance is present in any phase.
at Administrative Discretion; but if any in aseending order of reduction credits.
Excellent: Performance that is dis employees subject to such termination Third, employees without veteran tinctly better than that reasonably re preference who have efficiency ratings quired in all especially important phases, are retained under special circumstances of Good or better, in ascending order provided no deficient performance is warranting such retention and action is of reduction credits.
to be taken on employees in categories present in any phase.
And last, employees with veteran pref a or b , their names and the reasons erence who have efficiency ratings of 12.323 Sequence of selection; where for the retention shall be reported to the Good or better, in ascending order of no efficiency rating system is used or Commission at the time the list is sub reduction credits.
where the system used does not provide a Reduction credits shall be com evaluations comparable to approved mitted.
12.327 Preparation of reduction-in puted by giving a numerical value of 80 systems. The order of reduction in force list; itemized information. The for a Good efficiency rating, 88 for a force within each category shall be:
Very Good efficiency rating, and 96
list shall contain:
First employees without veteran pref for an Excellent efficiency rating, and a The heading. This shall show erence, in ascending order of length of adding one credit for each full year of 1 the occupational or class title, 2> service.
service with the Federal Government, in the department, and 3 the compe And then, employees with veteran cluding active military service. No nu tive area and its address.
merical value shall be given for a Fair preference, in ascending order of length b Name of employee. List name efficiency rating, but reduction credits . of service.
in the order in which action is to e for length of service shall be. given as 1 Not filed with Division of Federal Register. taken, placing at the bottom of the us above.