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FEDERAL REGISTER, Friday, February 24, 1939

fEBERAi jtE6ISTER
in y Published by the Division of the Federal Register, The National Archives, pursuant to the authority contained in the Federal Register Act, approved Juy 26, 1935 49
Stat. L. 500, under regulations prescribed by the Administrative Committee, with the approval of the President.
The Administrative Committee consists of the Archivist or Acting Archivist, an officer of the Department of Justice-designated by the Attorney General, and the Public Printer or Acting Public Printer.
The daily issue of the F ederal R egister will be furnished by mail to subscribers, free of postage, for $1 per month or $10 per year;
single copies 10 cents each; payable in ad vance. Remit by money order payable to Superintendent of Documents, Government Printing Office, Washington, D. C.
Correspondence concerning the publica tion of the F ederal R egister should be ad dressed to the Director, Division of the Federal Register, The National Archives, Washington, D. C.

Navy leaflet specifications are not sent with the schedule. If a bidder does not have them in his possession, he may apply to the Bureau of Supplies and Ac counts or to any navy yard, supply depot, or purchasing office for copies. Copies of schedules are also mailed to the supply activities at the delivery points concerned as notice to supply officers of the bureaus action.
Standard Form 31, Navy edition Standard Government Form of Bid, Supply Contract. With each schedule are mailed two copies of Standard Form 31, Navy edition, which, after being filled out in accordance with the detailed in structions printed thereon, serves bidders as a transmitting letter, guaranty, and cover for schedule. Standard Form 31
and the schedule, both filled out, con stitute the formal proposal or bid.
Opening bids. Three weeks is the av erage time allowed between the time schedules are sent out and date bids are opened. When bids afe received, they are placed in locked boxes where they remain until the advertised hour for opening, when they are removed and opened, concurrently and publicly, under the supervision of an officer. All bids are read aloud in the presence of bidders, press representatives, and representatives of bonding companies, and are immedi ately recorded in books which are at all times open for inspection. Late bids are not considered unless it can be shown by post marks, registry receipts or other wise that they were mailed in sufficient time to have arrived by the hour set for the opening, and where it is clearly evi dent that no unfair advantage has ac crued to the late bidder, by reason of the delay. Telegraphic bids are not consid ered, unless asked for, but telegraphic modifications or withdrawals are ac cepted if received prior to the hour of opening. After all bids have been read
and recorded, the duplicate copies there of are placed on a counter where they may be examined by all interested parties.
Awards. Awards are made to the lowest responsible bidder offering ma terial in accordance with the specifica tions, except in a few cases of statutory exemption where the Government is not required to accept the low bid. Tie bids are decided by lot. The Navy always reserves the right to award by item rather than by class; to reject all bids;
and to accept modified bids if this can be done without injustice to other bid ders. Awards are made as soon as a decision is reached. Awards which in volve no technical consideration are made immediately. Bids which require the recommendation of a technical bu reau or a navy yard are submitted thence, and awards made as soon there after as practicable. Telegraphic no tice of award is made in important cases. A formal award is made in all cases.
Bureau contract or orderContracts.
After award is made, a formal contract is prepared on Standard Form 32, Navy edition, if the amount involved is over $500. A blank form for bond is printed on the back of the contract form and is prepared by the bureau for execution by the contractor in each case except where the contractor has an annual bond on file. The original contract, unsigned, is mailed to the contractor for signature and execution of bond. With the con tract the bureau sends, for the con tractors retention, a memorandum con taining all the essential data of the contract and a statement by the Pay master General that a contract has been entered into by the Navy. The original contract, after being executed by the contractor, is returned to the bureau.
It is then signed by the purchasing officer and forwarded to the General Accounting Office. The Navy signs and requires a contractor to sign but one copy of a contract.
Bureau orders N. S. A. Form 526.
Bureau orders are prepared where the amount involved is $500 or less, no con tract or bond in such cases being required.
c Copies. Copies of bureau con tracts and orders are prepared and dis tributed to bureaus, supply officers, in spectors, and others concerned. Cer tified copies of contracts, together with the necessary affidavit form and all bids received are filed with the Returns Office of the General Accounting Office in ac cordance with Sec. 3744, R. S., 41 U. S.
C, 16.
S. and A. contract bulletins. The Bu reau of Supplies and Accounts distrib utes bulletins and circular letters show ing articles covered by the Bureau of Supplies and Accounts annual and quar terly contracts, such as packings, coal, gasoline and distillate, lubricating oil, fuel oil, boiler gaskets, C 02 gas, and tool steel.

S ec. 4.1016 Methods of purchase by field activities ashore and afloat
Method of purchase used in Bureau of Supplies and Accounts to be followed by field activities when practicable. The method of purchase followed by the Bu reau of Supplies and Accounts, described in Sec. 4.1015, will be used when time permits and the value of the material warrants that procedure, except that advertisement willnot be by newspaper unless specifically authorized.
Procedure followed.
The ordinary procedure for making purchases in the open market is for the purchasing officer, upon receipt of a duly approved requisi tion, to advertise by sending out blank proposals to manufacturers and leading dealers and by posting a copy thereof on the public bulletin board of. his office, and after a public opening of bids and award to the lowest satisfactory bidder, to confirm the same by placing an order or by entering into a formal contract, as the circumstances require.
The time for the opening of bids should be fixed at a date sufficiently ahead to secure adequate competition and to al low bidders to prepare and to return their bids, having due regard for the importance of the purchase and the ur gency of the need. A record shall be made of the bids that are to be opened on a specified date.
When an unusual emergency exists, competition may be invited and bids ac cepted by telephone, but such bids must be confirmed in writing as of the same date.
Dealers and their agents allowed on board. See Art. 868 3, N. R., Sec.
1.0868, Part 1, hereof.
S e c . 4.1017 Purchases in the manner common among business men ashore and afloatAuthority. The authority to make purchases in the manner com mon among business men is contained in the Act of March 2, 1907 34 Stat.
1193, 34 U. S. C. 571.
Ashore. All shore stations where there is a regularly organized supply depart ment and all Navy purchasing offices are authorized to make sundry purchases of articles and to procure services on ap proved requisitions in a direct manner such as is common among business men.
Requisition necessary. Purchase may be made under annual requisition for sundry purchases, annual requisition for certain supplies or services, or duly ap proved individual requisition.
Method of purchase not to be used for certain materials. No article, material, or. services may be purchased in this manner which, under other instructions, require procurement thereof from or through some other department or es tablishment of the Government.
Services of a temporary nature only may be procured under this authority.
Services of a continuous nature, such as towel service, water, etc, required 3 F. R. 3148 DI.