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Federal Register / Vol. 86, No. 28 / Friday, February 12, 2021 / Notices authorization includes disclosures of data to a Federal, state, or local agency charged with the responsibility of investigating, enforcing, or implementing such a statute, rule, regulation, or order. See also the list of General Routine Uses contained in the Preliminary Statement.

CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:

CATEGORIES OF RECORDS IN THE SYSTEM:

Records in this system are maintained on computer servers and in file cabinets.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:

Records in this system are retrieved by name.

Relevant information concerning the complaint of discrimination, including correspondence and documentation concerning the filing of the complaint and stages leading to its disposition.
RECORD SOURCE CATEGORIES:

Data in this system is obtained from individuals covered by the system and from Endowment employees who are involved with the claim or proceeding.

POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:

Complaint files are destroyed four years after resolution of the case.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:

EEO files on computer servers are limited in access to NEA EEO personnel only. Paper files are kept in a locked file cabinet.
RECORD ACCESS PROCEDURES:

See 45 CFR part 1159.
CONTESTING RECORD PROCEDURES:

See 45 CFR part 1159.
NOTIFICATION PROCEDURES:

See 45 CFR part 1159.
EXEMPTIONS PROMULGAGED FOR THE SYSTEM:

None.
Equal Employment Opportunity Complaint Case Files System Location change 1100 Pennsylvania Avenue NW;
Washington, DC 20506.
Civil Rights Complaint Case Files/
Nea13.
SYSTEM CLASSIFICATION:

SYSTEM LOCATION:

Office of Equal Employment Opportunity/Office of Civil Rights; 400
7th Street SW; Washington, DC 20506.
SYSTEM MANAGERS:

Acting Director of Civil Rights;
medinaa@arts.gov.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

National Foundation on the Arts and the Humanities Act of 1965, as amended 20 U.S.C. 951 et seq..
PURPOSES OF THE SYSTEM:

To enable the Endowment to investigate and adjudicate external complaints of discrimination.

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HISTORY:

Civil Rights Complaint Case Files System Location change 1100
Pennsylvania Avenue NW; Washington.
SYSTEM NAME AND NUMBER:

Office of the Inspector General Investigative Case Files/NEA14.
SYSTEM CLASSIFICATION:

Sensitive.
SYSTEM LOCATION:

Office of the Inspector General; 400
7th Street SW; Washington, DC 20506.
SYSTEM MANAGERS:

Inspector General; stithr@arts.gov.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Data in this system may be disclosed as necessary to enforce or implement the statute, rule, regulation or order under which the charge of discrimination has been filed. This authorization includes disclosures of data to a federal, state, or local agency charged with the responsibility of investigating, enforcing, or implementing such a statute, rule, regulation, or order. See also the list of General Routing Uses contained in the Preliminary Statement.

PURPOSES:

Records in this system are maintained on computer servers and in file cabinets.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:

POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:

Sensitive.

None.

Inspector General Act of 1978, as amended 5 U.S.C. app. 3.

Records in this system are retrieved by name or a control number assigned to each external complaint of discrimination.

SYSTEM NAME AND NUMBER:

EXEMPTIONS PROMULGATED FOR THE SYSTEM:

ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:

HISTORY:

VerDate Sep<11>2014

Individuals who have filed formal complaints of discrimination against the Endowment. However, this system does not include complaints made by either Endowment employees or applicants for employment at the Endowment.

9399

Complaint files are destroyed four years after resolution of the case.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:

Civil rights files on computer servers are limited in access to NEA Civil Rights personnel only. Paper files are kept in a locked file cabinet.
RECORD ACCESS PROCEDURES:

See 45 CFR part 1159.
CONTESTING RECORD PROCEDURES:

See 45 CFR part 1159.
NOTIFICATION PROCEDURES:

See 45 CFR part 1159.

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To maintain files of investigative and reporting activities carried out by the Office of the Inspector General.
PURPOSES OF THE SYSTEM:

To maintain files of investigative and reporting activities carried out by the Office of the Inspector General.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Individuals and entities who are or have been the subject of investigations by the Office of the Inspector General, or who provide information in connection with such investigations.
These individuals include, but are not limited to, former and present Endowment employees; former and present Endowment grant recipients;
former and present contractors and subcontractors, and their employees;
former and present consultants; and other individuals and entities that had, have, or are seeking to obtain business relationships with the Endowment.
CATEGORIES OF RECORDS IN THE SYSTEM:

Correspondence relevant to the investigation; working papers of the staff, investigative notes, internal staff memoranda, and other documents and records relating to the investigation;
information about criminal, civil, or administrative referrals; information provided by subjects of the investigation, individuals with whom the subjects are associated, complainants, or witnesses; information provided by Federal, State, or local governmental investigative or law enforcement agencies, or other organizations; copies of subpoenas issued during the investigation; and
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