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Federal Register / Vol. 86, No. 180 / Tuesday, September 21, 2021 / Notices for each single purchase made and a monthly dollar limit for total purchases.
At the close of each billing cycle, each employee receives a Statement of Account from the bank that itemizes each transaction. In order to successfully participate in the SmartPay3 purchase card program, VA
must maintain certain records on the employees who have obtained a purchase card. This information includes name, address, employment information, telephone numbers, information needed for identification verification, charge card applications, charge card statements, terms and conditions for use of the charge card, and monthly report from contractors showing charges to individual account numbers, balances and other types of account analysis.
Signing Authority The Senior Agency Official for Privacy, or designee, approved this document and authorized the undersigned to sign and submit the document to the Office of the Federal Register for publication electronically as an official document of the Department of Veterans Affairs. Dominic A. Cussatt, Acting Assistant Secretary of Information and Technology and Chief Information Officer, approved this document on August 4, 2021 for publication.
Dated: September 16, 2021.
Amy L. Rose, Program Analyst, VA Privacy Service, Office of Information Security, Office of Information and Technology, Department of Veterans Affairs.
SYSTEM NAME AND NUMBER:

Purchase Credit Card Program-VA
131VA047.
SECURITY CLASSIFICATION:

Unclassified.
SYSTEM LOCATION:

This system of record is located in the Financial Services Center, Austin, TX.
SYSTEM MANAGERS:

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Lori Thomas, Division Chief of Charge Card Services Division, Financial Services Center, Department of Veterans Affairs, 1615 Woodward Street, Austin, TX, 78772, 512 460 5189 or Lori.Thomas2@va.gov.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Federal Acquisition Regulation FAR, part 13, 48 CFR, part 13, and Public Law 93579. Section 7b.
PURPOSES OF THE SYSTEM:

To maintain a system for operating, auditing, and managing the purchase
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card program involving commercial purchases by authorized VA employees.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Individuals covered by the system are current VA employees who have their own Government assigned charge card, or who have had a charge card.
CATEGORIES OF RECORDS IN THE SYSTEM:

Records include name, work addresses, work telephone numbers, information needed for identification verification, charge card applications, charge card statements, terms and conditions for use of the charge card, and monthly report from contractors showing charges to individual account numbers, balances, and other types of account analysis.
RECORD SOURCE CATEGORIES:

Transactional data from the contracting bank.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:

1. Congress. VA may disclose information to a Member of Congress or staff acting upon the Members behalf when the Member or staff requests the information on behalf of, and at the request of, the individual who is the subject of the record.
2. Data Breach Response and Remediation, for VA. VA may disclose information to appropriate agencies, entities, and persons when 1 VA
suspects or has confirmed that there has been a breach of the system of records, 2 VA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, VA including its information systems, programs, and operations, the Federal Government, or national security; and 3 the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with VAs efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm involving.
3. Data Breach Response and Remediation, for Another Federal Agency. VA may disclose information to another Federal agency or Federal entity, when VA determines that the information is reasonably necessary to assist the recipient agency or entity in 1 responding to a suspected or confirmed breach or 2 preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity including its information systems, programs, and operations, the Federal Government, or
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national security, resulting from a suspected or confirmed breach.
4. Law Enforcement. VA may disclose information that, either alone or in conjunction with other information, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, to a Federal, state, local, territorial, tribal, or foreign law enforcement authority or other appropriate entity charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing such law. The disclosure of the names and addresses of VA employees, from VA
records under this routine use must also comply with the provisions of 38 U.S.C.
5701.
5. DoJ for Litigation or Administrative Proceeding. VA may disclose information to the Department of Justice DoJ, or in a proceeding before a court, adjudicative body, or other administrative body before which VA is authorized to appear, when:
a VA or any component thereof;
b Any VA employee in his or her official capacity;
c Any VA employee in his or her official capacity where DoJ has agreed to represent the employee; or d The United States, where VA
determines that litigation is likely to affect the agency or any of its components, is a party to such proceedings or has an interest in such proceedings, and VA determines that use of such records is relevant and necessary to the proceedings.
6. Contractors. VA may disclose information to contractors, grantees, experts, consultants, students, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for VA, when reasonably necessary to accomplish an agency function related to the records.
7. OPM. VA may disclose information to the Office of Personnel Management OPM in connection with the application or effect of civil service laws, rules, regulations, or OPM
guidelines in particular situations.
8. EEOC. VA may disclose information to the Equal Employment Opportunity Commission EEOC in connection with investigations of alleged or possible discriminatory practices, examination of Federal affirmative employment programs, or other functions of the Commission as authorized by law.
9. FLRA. VA may disclose information to the Federal Labor Relations Authority FLRA in connection with: The investigation and resolution of allegations of unfair labor practices, the
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