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Federal Register / Vol. 86, No. 126 / Tuesday, July 6, 2021 / Notices
contract, service, grant, cooperative agreement, or other assignment for the USDA, when necessary, to accomplish an agency function related to this system of records. Individuals providing information under this routine use are subject to the same Privacy Act requirements and limitations on disclosure as are applicable to USDA
officers and employees;
F. To a congressional office in response to an inquiry from that congressional office made at the written request of the individual about whom the record pertains.
G. To the National Archives and Records Administration NARA or other Federal government agencies pursuant to records management inspections being conducted under the authority of 44 U.S.C. 2904 and 2906.
H. To an agency, organization, or individual for the purpose of performing audit or oversight operations as authorized by law, but only such information as is necessary and relevant to such audit or oversight function.
I. To appropriate Federal, state, local, tribal, or foreign governmental agencies or multilateral governmental organizations, with the approval of the Chief Privacy Officer, when USDA is aware of a need to use relevant data for purposes of testing new technology.
J. To the news media and the public, with the approval of the Chief Privacy Officer in consultation with counsel, when there exists a legitimate public interest in the disclosure of the information, or when disclosure is necessary to preserve confidence in the integrity of USDA, or when disclosure is necessary to demonstrate the accountability of USDAs officers, employees, or individuals covered by the system, except to the extent the Chief Privacy Officer determines that release of the specific information in the context of a particular case would constitute a clearly unwarranted invasion of personal privacy.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:

None.

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POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:

All records are stored electronically or on paper in secure facilities in a locked drawer behind a locked door. The records may be stored on digital media.
Each USDA mission area, agency, and staff office creates and maintains proper and adequate documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the Department. This documentation protects the legal and
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financial rights of the Government and of persons directly affected by the Departments activities 44 U.S.C. 3101.
U.S.C. Title 7, Chapters 55 2204 state that the Secretary of Agriculture may conduct any survey or other information collection and employ any sampling or other statistical method that the Secretary determines is appropriate.
The Department is also authorized to obtain certain information under Sec.
515 of the Treasury and General Government Appropriations Act for Fiscal Year 2001 44 U.S.C. 3516, Pub.
L. 106554 as well as Title 5 Part I
Chapter 3301, and 5 U.S.C. 552 552a.
See also: 5 U.S.C. Chapter 552; 44
U.S.C. Chapters 21, 29, 31, and 33
Records Management; 18 U.S.C. 2071;
44 U.S.C. 3101 et seq.; 44 U.S.C. 3506;
Title 7 CFR 2.37; 36 CFR Chapter 12, Subpart B; 36 CFR part 1234, eGovernment Act of 2002 Pub. L. 107
347, 44 U.S.C. Ch. 36; OMB Circular A
130; NARA General Records Schedules and Forest Service Mission-specific records retention schedules approved by NARA for NARA Records Group 95.
POLICIES AND PRACTICES FOR RETRIEVABILITY
OF RECORDS:

Records are maintained in accordance with Forest Service records management policy and NARAs General Records Schedule, and/or NARA-approved records schedules for NARA Records Group 95. Depending on the application being used, records may be retrieved by Name or Unique identifier such as:
Social security number, tax identification number, passport number, drivers license number, agency assigned number, case number, account number or permit number, as appropriate.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:

Records covered by this Privacy Act System of Records Notices SORN are managed according to records retention schedules approved by the NARA.
Records schedules used to retain and manage records are found in Chapter 40
of Forest Service Handbook 6209.11
Records Management Handbook. This Handbook is available on the Forest Service website at https
www.fs.fed.us/about-agency/
regulations-policies. All unscheduled records meaning records without a National Archives-approved records retention schedule are retained until a records retention schedule is approved by the National Archives. Once a schedule is approved, all existing records will be processed according to the requirements set forth in that schedule.

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ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:

When applicable, paper records are kept in a locked or secured office or office building, and/or retained in a Forest Service secured computer system and can only be accessed by authorized Forest Service employees. Department/
Forest Service safeguards electronic records in this system according to applicable rules and policies, including all applicable automated systems security and access policies. The Forest Service has imposed strict controls to minimize the risk of compromising stored information. System access, including access to records stored in an Agency-approved repository such as Pinyon or its successor is limited to individuals with appropriate clearances or permissions who need to know the information for performance of official duties.
RECORD ACCESS PROCEDURES:

An individual who is the subject of a record in this system may seek access to those records that are not exempt from the access provisions set forth at 5
U.S.C. 552ak2. A determination whether a record may be accessed will be made at the time a request is received. All inquiries should be addressed in accordance with the Notification procedures below.
CONTESTING RECORDS PROCEDURES:

Any individual may contest information contained within a record in the system that pertains to him/her by submitting a written request to the system manager at the address indicated in the Notification procedures section. Include the reason for contesting the record and the proposed amendment to the information with supporting documentation to show how the record is inaccurate.
NOTIFICATION PROCEDURES:

Individuals seeking access to records contained in this system of records, or seeking to contest content, may submit a request in writing to the Forest Service FOIA/Privacy Act Officer contact information at https
www.dm.usda.gov/foia/poc.htm. If an individual believes more than one Department component maintains Privacy Act records concerning him or her, the individual may submit the request to the Departmental FOIA
Officer, 1400 Independence Avenue SW, South Building Room 4104, Washington, DC 202500706; email:
USDAFOIA@ocio.usda.gov.
The request should include a daytime phone number and email. Provide as much information as possible about the
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