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Federal Register / Vol. 86, No. 28 / Friday, February 12, 2021 / Notices
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:

Access to records in this system is controlled by password.
RECORD ACCESS PROCEDURES:

See 45 CFR part 1159.
CONTESTING RECORD PROCEDURES:

See 45 CFR part 1159.
NOTIFICATION PROCEDURES:

See 45 CFR part 1159.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:

None.
HISTORY:

Finance, Subsidiary Tracking System Location changed from 1100
Pennsylvania Avenue NW; Washington, DC 20506.
SYSTEM NAME AND NUMBER:

Finance, Paper Files/NEA11.
SECURITY CLASSFICATION:

Sensitive.
SYSTEM LOCATION:

Finance Office; 400 7th Street SW;
Washington, DC 20506.

became delinquent; amounts accrued for interest, penalties, administrative costs, and payment on account; date the debt was referred to the Treasury for offset;
and basis for termination of debt. These files also include copies of bills for collection; invoices; correspondence between the Endowment and the debtor relating to the debt; and documents required to refer accounts to the Treasury, other Federal agencies, or private collection contractor for debt collection.
2 The Donations to Gift Fund Files contain copies of checks and letters submitted by donors.
3 The 1099 Files contain data concerning expenses over $600 per calendar year that are reported to the Internal Revenue Service.
4 The Travel Credit Cards Files contain applications for credit cards and credit score reports. The GSA has given notice of its system of records covering the official Travel Charge Card Program GSA/GOVT3.
5 The Star Awards Files contain data concerning awards for Endowment employees.
RECORD SOURCE CATEGORIES:

SYSTEM MANAGERS:

Accounting Officer Director of Finance; renh@arts.gov.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

National Foundation on the Arts and the Humanities Act of 1965, as amended 20 U.S.C. 951 seq. In addition, the maintenance of debt collection records in the Accounts Receivables Files is authorized by the Debt Collection Act of 1982, Public Law 97365; the Cash Management Improvement Act Amendments of 1992; and the Debt Collection Improvement Act of 1996
Pub. L. I 04134.
PURPOSES OF THE SYSTEM:

To supplement DELPHI with information well suited for maintenance in hard copy form.

Data in this system is obtained from individuals covered by the system, Endowment employees, creditor agencies, collection agencies, credit bureaus, Federal employing agencies, and other Federal agencies furnishing identifying information.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

See the list of General Routine Uses contained in the Preliminary Statement.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:

Records in this system are maintained in file cabinets.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:

Records in this system are retrieved by name; Social Security number;
taxpayer identification number; or contract number of the employee, contractor, or grantee.

CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Grant recipients, Endowment employees, vendors, and other individuals involved in financial transactions with the Endowment.
CATEGORIES OF RECORDS IN THE SYSTEM:

POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:

1 The Accounts Receivables Files contain data concerning the type and amount of debts owed to the Endowment, as well as debt collection efforts. These files contain, as appropriate, the name and address of the debtor; taxpayers identification number; basis of the debt; date a debt
The retention and disposal of debt collection records in the Accounts Receivables Files are covered by the General Services Administrations General Records Schedule 6. Other records in this system are retained on site or in storage for six years and three months, and then destroyed.

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ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:

Rooms containing the records in this system are kept locked during nonworking hours.
RECORD ACCESS PROCEDURES:

See 45 CFR part 1159.
CONTESTING RECORD PROCEDURES:

See 45 CFR part 1159.
NOTIFICATION PROCEDURES:

See 45 CFR part 1159.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:

None.
HISTORY:

Finance, Paper Files System Location changed from 1100 Pennsylvania Avenue NW; Washington, DC 20506.
SYSTEM NAME AND NUMBER:

Equal Employment Opportunity Complaint Case Files/NEA12.
SECURITY CLASSIFICATION:

Sensitive.
SYSTEM LOCATION:

Office of Equal Employment Opportunity/Civil Rights; 400 7th Street SW; Washington, DC 20506.
SYSTEM MANAGERS:

Acting Director of Civil Rights;
medinaa@arts.gov.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

National Foundation on the Arts and the Humanities Act of 1965, as amended 20 U.S.C. 951 et seq..
PURPOSES OF THE SYSTEM:

To enable the Endowment to investigate and adjudicate internal complaints of discrimination.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Endowment employees and applicants for employment at the Endowment who have filed formal complaints of discrimination against the Endowment.
CATEGORIES OF RECORDS IN THE SYSTEM:

Relevant information concerning the complaint of discrimination, such as correspondence and documentation concerning the filing of the complaint and stages leading to its disposition.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

Data in this system may be disclosed as necessary to enforce or implement the statute, rule, regulation, or order under which the charge of discrimination has been filed. This
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