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Federal Register / Vol. 86, No. 28 / Friday, February 12, 2021 / Notices SECURITY CLASSIFICATION:

Sensitive.
SYSTEM LOCATION:

Authorized NEA staff may access DELPHI Oracle Federal Financial System electronically via an online web portal. This system is hosted by the Department of Transportation facility in Oklahoma City, Oklahoma. NEA stores certain supporting documents in hardcopy files with its Finance and Budget Office. DOT provides these services under System of Record Notice DOT/
ALL 7.
SYSTEM MANAGERS:

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

National Foundation on the Arts and the Humanities Act of 1965, as amended 20 U.S.C. 951 et seq..
PURPOSES OF THE SYSTEM:

To promote effective fund control and financial management; to provide a central repository for information about the NEAs financial transactions; and to enable the NEA Budget and Finance offices to share a common system for entering allocation, commitment, and obligation information.
CATEGORIES OF RECORDS IN THE SYSTEM:

Name, address, Social Security number, object class, category code, discipline code, office code, sub-object class code, bank information, Common Accounting Number, Council meeting number, document number, schedule number, tax/employee identification number, vendor number, funding fiscal year, transaction processing dates, and fund type.

SYSTEM MANAGERS:

Records in this system are maintained on electronically.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:

Records in this system are retrieved by name, Social Security number, tax/
employee identification number, or vendor number.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:

This system is maintained in a locked computer room that can be accessed only by authorized employees of the NEA and the National Endowment for the Humanities. Access to records in this system is further controlled by password, available to the Budget, Finance, and Information and Technology Management Offices.
Different levels of modification rights are assigned to these three offices and NEA employees therein, based on their specific job functions.
RECORD ACCESS PROCEDURES:

See 45 CFR part 1159.

RECORD SOURCE CATEGORIES:

Data in this system is obtained from individuals covered by the system and from NEA employees who are involved with the NEAs fund control and financial management.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

See the list of General Routine Uses contained in the Preliminary Statement.
In addition, this system interfaces with the Grants Management System GMS
see NEA4 and extracts data from a magnetic tape containing Payroll/
Personnel information generated by the
Accounting Officer Director of Finance; rerenh@arts.gov.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

National Foundation on the Arts and the Humanities Act of 1965, as amended 20 U.S.C. 951 et seq..
PURPOSES OF THE SYSTEM:

To supplement DELPHI with electronic records that cannot be maintained within that system.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Grant recipients, Endowment employees, vendors, and other individuals involved in financial transactions with the Endowment.
CATEGORIES OF RECORDS IN THE SYSTEM:

1 Files contain payment information for processing all payments.
2 The Travel Authorizations Files contain employee expense data from travel duty. The GSA has given notice of its system of records covering the official travel files GSA/GOVT4.
3 The Travel Voucher Files containing employee expense data from travel duty. The GSA has given notice of its system of records covering travel service providers GSA/GOVT4.
RECORD SOURCE CATEGORIES:

CONTESTING RECORD PROCEDURES:

Data in this system is obtained from individuals covered by the system and from Endowment employees who are involved with the management of these subsidiary tracking systems.

See 45 CFR part 1159.
NOTIFICATION PROCEDURES:

See 45 CFR part 1159.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:

ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

HISTORY:

NEA staff employees, grant recipients, vendors, and other individuals involved in financial transactions with the NEA.

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POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:

None.

CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

17:27 Feb 11, 2021

System of Records Notice GSA/
GOVT4.

Records in this system are maintained on an indefinite basis for reference purposes.

Accounting Officer Director of Finance; renh@ats.gov.

VerDate Sep<11>2014

Department of Agricultures National Finance Center NFC.

9397

Financial Management Information System FMIS System Location changed from 1100 Pennsylvania Avenue NW; Washington, DC 20506.

See the list of General Routine Uses contained in the Preliminary Statement.

SYSTEM NAME AND NUMBER:

Records in this system are maintained in electronic databases.

Finance, Subsidiary Tracking Systems/NEA10.
SECURITY CLASSIFICATION:

Sensitive.
SYSTEM LOCATION:

Finance Office; 400 7th Street SW;
Washington, DC 20506. NEA staff may access the E2 Solutions information system electronically via online. This system is sponsored by the U.S. General Services Administration Program Management Office GSA PMO. GSA
provides these services under the
PO 00000

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POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:

POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:

Records in the Secure Payment System SPS are retrieved by name, Social Security number, taxpayer identification number, or supplier number.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:

Records in this system are maintained on an indefinite basis for reference purposes.

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