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Federal Register / Vol. 86, No. 233 / Wednesday, December 8, 2021 / Notices individual to perform their job duties and enjoy the benefits and privileges of employment, and other similar accommodations; and/or 4 providing interpreters, large print programs, or other accommodations for EPA events or activities open to employees, applicants, and/or the public.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

EPA employees and applicants for employment at EPA who request a reasonable accommodation the Requestor; individuals whom the Requestor authorizes to submit information in support of their request;
and authorized individuals responsible for processing requests.
CATEGORIES OF RECORDS IN THE SYSTEM:

Information collected in RAMS may include but is not limited to: Email correspondence with the Requestor and authorized individuals responsible for processing requests; documentation submitted in support of a request consistent with EPAs Procedures for Providing Reasonable Accommodation for EPA Employees and Applicants with Disabilities; religious belief and practice information submitted in support of a request; and accommodation determination documentation. Specific data elements may include: Requestor name, work address, work phone, work email address, office name, occupational series, pay grade, and bargaining unit; accommodation requested, request date, work/
application activity limited by requesting condition; medical information, religious information, disability status, determination date, determination method, explanation of method, and decision-making official name and title; and contact information for individuals whom the Requestor authorizes to submit information in support of their request and for authorized individuals responsible for processing requests.

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RECORD SOURCE CATEGORIES:

Information is obtained from: The Requestor; authorized individuals responsible for processing requests;
persons appointed by and/or acting on the Requestors behalf such as a union representative, colleague, or spouse; the NRACs or the Local Reasonable Accommodation Coordinator LORAC, if there is one for the Requestors office;
the Requestors medical providers;
and/or third parties attesting to the Requestors religious belief or practice if submitted by or with permission of the individual seeking the accommodation.

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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSE OF SUCH USES:

The routine uses below are both related to and compatible with the original purpose for which the information was collected. The following general routine uses apply to this system:
A. Disclosure for Law Enforcement Purposes: Information may be disclosed to the appropriate Federal, State, local, tribal, or foreign agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, when a record, either on its face or in conjunction with other information, indicates or is relevant to a violation or potential violation of civil or criminal law or regulation within the jurisdiction of the receiving entity.
B. Disclosure Incident to Requesting Information: Information may be disclosed to any source from which additional information is requested to the extent necessary to identify the individual, inform the source of the purpose of the request, and to identify the type of information requested when necessary to obtain information relevant to an agency decision concerning a personnel action other than hiring, such as retention of an employee, retention of a security clearance, the letting of a contract, or the issuance or retention of a grant, or other benefit.
E. Disclosure to Congressional Offices:
Information may be disclosed to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of the individual.
F. Disclosure to Department of Justice:
Information may be disclosed to the Department of Justice, or in a proceeding before a court, adjudicative body, or other administrative body before which the Agency is authorized to appear, when:
1. The Agency, or any component thereof;
2. Any employee of the Agency in his or her official capacity;
3. Any employee of the Agency in his or her individual capacity where the Department of Justice or the Agency have agreed to represent the employee;
or 4. The United States, if the Agency determines that litigation is likely to affect the Agency or any of its components, Is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice or the Agency is deemed by the Agency to be relevant and necessary to the litigation provided, however, that in each case it has been determined that
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the disclosure is compatible with the purpose for which the records were collected.
G. Disclosure to the National Archives: Information may be disclosed to the National Archives and Records Administration in records management inspections.
H. Disclosure to Contractors, Grantees, and Others: Information may be disclosed to contractors, grantees, consultants, or volunteers performing or working on a contract, service, grant, cooperative agreement, job, or other activity for the Agency and who have a need to have access to the information in the performance of their duties or activities for the Agency.
I. Disclosures for Administrative Claims, Complaints and Appeals Information may be disclosed to an authorized appeal grievance examiner, formal complaints examiner, equal employment opportunity investigator, arbitrator, or other person properly engaged in investigation or settlement of an administrative grievance, complaint, claim, or appeal filed by an employee, but only to the extent that the information is relevant and necessary to the proceeding. Agencies that may obtain information under this routine use include, but are not limited to, the Office of Personnel Management, Office of Special Counsel, Merit Systems Protection Board, Federal Labor Relations Authority, Equal Employment Opportunity Commission, and Office of Government Ethics.
J. Disclosure to the Office of Personnel Management: Information may be disclosed to the Office of Personnel Management pursuant to that agencys responsibility for evaluation and oversight of Federal personnel management.
K. Disclosure in Connection with Litigation: Information may be disclosed in connection with litigation or settlement discussions regarding claims by or against the Agency, including public filing with a court, to the extent that disclosure of the information is relevant and necessary to the litigation or discussions and except where court orders are otherwise required under section b11 of the Privacy Act of 1974, 5 U.S.C. 552ab11.
The two routine uses below L and M
are required by OMB Memorandum M
1712.
L. Disclosure to Persons or Entities in Response to an actual or Suspected Breach of Personally Identifiable Information: To appropriate agencies, entities, and persons when 1 EPA
suspects or has confirmed that there has been a breach of the system of records, 2 EPA has determined that as a result
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