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Federal Register / Vol. 86, No. 213 / Monday, November 8, 2021 / Notices
SYSTEM NAME AND NUMBER:

USDA Personnel Public Health Emergency Records System, USDA/
OSEC01.
SECURITY CLASSIFICATION:

Controlled Unclassified Information.
SYSTEM LOCATION:

Micro-Soft MS 365 Multi-Tenant MT provides Exchange and SharePoint Access for USDA Personnel Public Health Emergency Records. Tenant locations are defaulted to Geo based on the country. In the United States, these records may be maintained electronically at one or more of Microsoft Data Centers, including, but not limited to, Boydton, Virginia and Cheyenne, Wyoming. The agency, US
Department of Agriculture, address is 1400 Independence Ave. SW, Washington, DC 20250 and the address of the third-party service provider is Microsoft, 1 Microsoft Way, Redmond, Washington 980526399.

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SYSTEM MANAGER:

diseases and illnesses relating to a public health emergency. Such records include those records needed to understand the impact of an illness or disease on the Department workforce, and to assist in protecting the Departments workforce from, and responding to, a declared public health emergency or other high-consequence public health threats. Among other things, USDA may use the information collected to facilitate the provision of vaccines to USDA personnel, including employees, interns, contractors, and cooperators; to inform individuals who may have been in proximity of a person possibly infected with the disease or illness at or on buildings, grounds, and properties that are owned, leased, or used by the Department; or to confirm which personnel have received vaccinations to prevent such disease or illness to spread throughout the Departments workforce.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Contact information of the agency official who is responsible for this system is USDA OCIOCEC MS 365
Program Manager, 2312 E Bannister Road, Mail Stop 9198, Kansas City, MO
64114, 8169266860.

Department personnel, including employees; non-Federal County Office CO employees in the Farm Service Agency FSA and elected or appointed FSA County and State Committee members; interns; contractors; and cooperators.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

CATEGORIES OF RECORDS IN THE SYSTEM:

Workforce safety federal requirements, including the Occupational Safety and Health Act of 1970, Executive Order No. 12,196, Occupational safety and health programs for Federal employees, 5
U.S.C. 7902; federal laws related to a specific public health emergency or high-consequence public health threat, including, 1 Executive Order No.
13994, Ensuring a Data-Driven Response to COVID19 and Future HighConsequence Public Health Threats, 2
Executive Order 14043, Requiring Coronavirus Disease 2019 Vaccination for Federal Employees, 3 Executive Order 12196, Occupational Safety and Health Program for Federal Employees, 4 5 U.S.C. chapters 33 and 63, 5 the Soil Conservation and Domestic Allotment Act 16 U.S.C. 590h as amended, 5 U.S.C. 8901 implemented at, 7 CFR part 7 and 6 federal laws that authorize the Attorney General to create and maintain federal records of agency activities, including 5 U.S.C. 301 and 44
U.S.C. 3101.
PURPOSES OF THE SYSTEM:

The purpose of this system is to maintain records necessary and relevant to Department activities responding to and mitigating COVID19, other high consequence public health threats, or
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Records maintained in this system may include:
A. Full name, telephone number, worksite, email address, supervisors name, address, and contact information and/or the contractor/cooperators supervisor/contracting officer representative name, address, and contact information.
B. Dates and circumstances of the individuals suspected or actual exposure to disease or illness including symptoms, as well as locations within the Department workplace where an individual may have contracted or been exposed to the disease or illness.
C. Other individual information directly related to the disease or illness e.g., testing results/information, symptoms, treatments such as vaccines, and source of exposure.
D. Appointment scheduling information, including the date, time, and location of a scheduled appointment.
E. Medical screening information, including the individuals name, date of birth, age, category of employment, current medical status, vaccination history, and any relevant medical history.
F. Vaccination records, including the date, type, and dose of vaccine administered to the individual.

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G. Records related to accommodations for exception for medical treatment or vaccinations.
RECORD SOURCE CATEGORIES:

Records may be obtained from USDA
personnel, interns, contractors, and cooperators who may provide relevant information on a suspected or confirmed disease or illness, or the prevention of such disease or illness, which is the subject of a declared public health emergency. Information may also be sourced from personnel at medical facilities, or from existing systems of records, including but not limited to OPM/GOVT10, Employee Medical File System Records, 75 FR 35,099 June 21, 2010, and modified at 80 FR 74,815
Nov. 30, 2015.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C.
552ab, all or a portion of the records or information contained in this system of records may be disclosed as a routine use pursuant to 5 U.S.C. 552ab3
under the circumstances or for the purposes described below, to the extent such disclosures are compatible with the purposes for which the information was collected:
A. To appropriate medical facilities, or federal, state, local, tribal, territorial, or foreign government agencies, to the extent permitted by law, for the purpose of protecting the vital interests of individuals, including to assist the United States Government in responding to or mitigating high consequence public health threats, or diseases and illnesses relating to a public health emergency.
B. Where a record, either alone or in conjunction with other information, indicates a violation or potential violation of lawcriminal, civil, or regulatory in naturethe relevant records may be referred to the appropriate federal, state, local, territorial, tribal, or foreign law enforcement authority or other appropriate entity charged with the responsibility for investigating or prosecuting such violation or charged with enforcing or implementing such law.
C. In an appropriate proceeding before a court, grand jury, or administrative or adjudicative body, when the Department determines that the records are arguably relevant to the proceeding;
or in an appropriate proceeding before an administrative or adjudicative body when the adjudicator determines the records to be relevant to the proceeding.

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