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Federal Register / Vol. 86, No. 180 / Tuesday, September 21, 2021 / Notices is modifying the system of records entitled, Gulf War Registry VA
93VA131 as set forth in the Federal Register. VA is amending the system of records by revising the System Number;
System Location; System Manager;
Authority for Maintenance of the System; Categories of Records in the System; Routine Uses of Records Maintained in the System; Policies and Practices for Storage of Records; Policies and Practices for Retention and Disposal of Records; Physical, Procedural and Administrative Safeguards; Record Access Procedures; and Notification Procedure. VA is republishing the system notice in its entirety.
DATES: Comments on this amended system of records must be received no later than 30 days after date of publication in the Federal Register. If no public comment is received during the period allowed for comment or unless otherwise published in the Federal Register by the VA, the modified system of records will become effective a minimum of 30 days after date of publication in the Federal Register. If VA receives public comments, VA shall review the comments to determine whether any changes to the notice are necessary.
ADDRESSES: Comments may be submitted through www.Regulations.gov or mailed to VA Privacy Service, 810
Vermont Avenue NW, 005R1A, Washington, DC 20420. Comments should indicate that they are submitted in response to Gulf War RegistryVA
93VA131. Comments received will be available at regulations.gov for public viewing, inspection or copies.
FOR FURTHER INFORMATION CONTACT:
Stephania Griffin, Veterans Health Administration VHA Privacy Officer, Department of Veterans Affairs, 810
Vermont Avenue NW, Washington, DC
20420; telephone 704 2452492 Note:
this is not a toll-free number.
SUPPLEMENTARY INFORMATION: The System Number is being updated from 93VA131 to 93VA10 to reflect the current VHA organizational routing symbol.
The System Location is being updated to replace Austin Automation Center AAC with Austin Information Technology Center AITC and to reflect electronic records being moved to contracted data repository sites, such as the Cerner Technology Centers CTC:
Primary Data Center in Kansas City, MO
and Continuity of Operations/Disaster Recovery COOP/DR Data Center in Lee Summit, MO, in the future.
Environmental Agents Service 131 is being replaced with Post Deployment Health Services 12POP5. Also, since
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optic readers, paper, or disk copies are no longer used or maintained, this section is being updated to remove, The secure web-based data entry system is maintained by the AAC and provides retrievable images to users.
The optical disk system is currently being utilized where there is no access to the secure web-based system.
However, the optical disk system is scheduled to be discontinued in 2004.
Images of code sheets are accessible in the web-based data entry system.
The System Manager, Record Access Procedures, and Notification Procedure are being updated to replace, Program Chief for Clinical Matters, Office of Public Health and Environmental Hazards 13 for clinical issues and Management/Program Analyst, Environmental Agents Service 131 for administrative issues with Deputy Chief Consultant, Post Deployment Health Services 12POP5. Telephone number 2022664511 this is not a tollfree number.
Authority for Maintenance of the System is being amended to replace Title 38, United States Code U.S.C.
1710e1B and 1720E with Title 38
U.S.C. 1117, Public Laws 102585 and 100687.
Categories of Records in the System is being amended to remove Similar responses for spouse and children of Gulf War Veterans examined by non-VA
physicians are contained in the records.
The Routine Uses of Records Maintained in the System is being updated to replace Joint Commission for Accreditation of Healthcare Organizations JCAHO to The Joint Commission in Routine use 8.
The language in Routine Use 9 is being updated. It previously stated that disclosure of the records to the Department of Justice DoJ is a use of the information contained in the records that is compatible with the purpose for which VA collected the records and that VA may disclose records in this system of records in legal proceedings before a court or administrative body after determining that the disclosure of the records to the court or administrative body is a use of the information contained in the records that is compatible with the purpose for which VA collected the records. This routine use will now state that VA may disclose information to the Department of Justice DoJ, or in a proceeding before a court, adjudicative body, or other administrative body before which VA is authorized to appear, when:
a VA or any component thereof;
b Any VA employee in his or her official capacity;

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c Any VA employee in his or her official capacity where DoJ has agreed to represent the employee; or d The United States, where VA
determines that litigation is likely to affect the agency or any of its components, is a party to such proceedings or has an interest in such proceedings, and VA
determines that use of such records is relevant and necessary to the proceedings, provided, however, that in each case VA determines the disclosure is compatible with the purpose for which the records were collected. If the disclosure is in response to a subpoena, summons, investigative demand, or similar legal process, the request must meet the requirements for a qualifying law enforcement request under the Privacy Act, 5 U.S.C. 552ab7, or an order from a court of competent jurisdiction under 552ab11.
Routine Use 12 has been updated by clarifying the language to state, VA
may disclose any information or records to appropriate agencies, entities, and persons when 1 VA suspects or has confirmed that there has been a breach of the system of records; 2 VA has determined that as a result of the suspected or confirmed breach there is a risk to individuals, VA including its information systems, programs, and operations, the Federal Government, or national security; and 3 the disclosure made to such agencies, entities, or persons is reasonably necessary to assist in connection with VA efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.
Routine use 13 is being added to state, VA may disclose information from this system of records to another Federal agency or Federal entity, when VA determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in 1 responding to a suspected or confirmed breach or 2
preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity including its information systems, programs, and operations, the Federal Government, or national security, resulting from a suspected or confirmed breach.
Policies and Practices for Storage of Records is updated to remove In 2003, the data collection process moved to a secure web-based system. Data previously recorded manually and converted to electronic format is now input through the secure VA Intranet system. Data is stored on a web server hosted by the AAC and is retrievable by the facility. Three levels of access are
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