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Federal Register / Vol. 86, No. 156 / Tuesday, August 17, 2021 / Notices
decreases the administrative burden on VA clinical and community care staff members by way of establishing clinical and business pathways that which reflect best processes, consistent outcomes, and reduced turnaround times.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

The records include information concerning:
1. Veterans who have applied for health care services under Title 38, United States Code, Chapter 17, and in certain cases members of their immediate families.
2. Individuals examined or treated under contract or resource sharing agreements.
3. Individuals who were provided medical care under emergency conditions for humanitarian reasons.
4. Health care professionals providing examination or treatment to any individuals within VA health care facilities.
5. Healthcare professionals providing examination or treatment to individuals under contract or resource sharing agreements or CC programs, such as Choice.
6. Patients and members of their immediate family, volunteers, maintenance personnel, as well as individuals working collaboratively with VA.
7. Contractors, sub-contractors, contract personnel, students, providers and consultants.

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CATEGORIES OF RECORDS IN THE SYSTEM:

The records may include information and health information related to:
1. Identifying information e.g., name, birth date, death date, admission date, discharge date, gender, social security number, taxpayer identification number; address information e.g., home and/or mailing address, home telephone number, emergency contact information such as name, address, telephone number, and relationship;
prosthetic and sensory aid serial numbers; medical record numbers;
integration control numbers;
information related to medical examination or treatment e.g., location of VA medical facility providing examination or treatment, treatment dates, medical conditions treated or noted on examination; information related to military service and status.
2. Computer access authorizations, computer applications available and used, information access attempts, frequency and time of use; identification of the person responsible for, currently assigned, or otherwise engaged in
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various categories of patient care or support of health care delivery.
3. Application, eligibility, and claim information regarding payment determination for medical services provided to VA beneficiaries by non-VA
health care institutions and providers.
4. Health care providers name, address, and taxpayer identification number, correspondence concerning individuals and documents pertaining to claims for medical services, reasons for denial of payment, and appellate determinations.
RECORD SOURCE CATEGORIES:

The Veteran or other VA beneficiary, family members or accredited representatives, and other third parties;
private medical facilities and healthcare professionals; health insurance carriers;
other Federal agencies; employees;
contractors; VHA facilities and automated systems providing clinical and managerial support at VA health care facilities.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:

1. Congress VA may disclose information to a Member of Congress or staff acting upon the Members behalf when the Member or staff requests the information on behalf of, and at the request of, the individual who is the subject of the record.
2. Data Breach Response and Remediation, for VA
VA may disclose information to appropriate agencies, entities, and persons when 1 VA suspects or has confirmed that there has been a breach of the system of records, 2 VA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, VA
including its information systems, programs, and operations, the Federal Government, or national security; and 3 the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with VAs efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.
3. Data Breach Response and Remediation, for Another Federal Agency VA may disclose information to another Federal agency or Federal entity, when VA determines that the information is reasonably necessary to assist the recipient agency or entity in 1 responding to a suspected or confirmed breach or 2 preventing, minimizing, or remedying the risk of
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harm to individuals, the recipient agency or entity including its information systems, programs, and operations, the Federal Government, or national security, resulting from a suspected or confirmed breach.
4. Law Enforcement VA may disclose information that, either alone or in conjunction with other information, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, to a Federal, state, local, territorial, tribal, or foreign law enforcement authority or other appropriate entity charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing such law. The disclosure of the names and addresses of veterans and their dependents from VA records under this routine use must also comply with the provisions of 38 U.S.C. 5701.
5. DoJ for Litigation or Administrative Proceeding VA may disclose information to the Department of Justice DoJ, or in a proceeding before a court, adjudicative body, or other administrative body before which VA is authorized to appear, when:
a VA or any component thereof;
b Any VA employee in his or her official capacity;
c Any VA employee in his or her official capacity where DoJ has agreed to represent the employee; or d The United States, where VA
determines that litigation is likely to affect the agency or any of its components, is a party to such proceedings or has an interest in such proceedings, and VA determines that use of such records is relevant and necessary to the proceedings.
6. Contractors VA may disclose information to contractors, grantees, experts, consultants, students, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for VA, when reasonably necessary to accomplish an agency function related to the records.
7. OPM
VA may disclose information to the Office of Personnel Management OPM
in connection with the application or effect of civil service laws, rules, regulations, or OPM guidelines in particular situations.
8. EEOC
VA may disclose information to the Equal Employment Opportunity Commission EEOC in connection with investigations of alleged or possible discriminatory practices, examination of Federal affirmative employment
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