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Federal Register / Vol. 86, No. 127 / Wednesday, July 7, 2021 / Rules and Regulations delivery point validation and address standardization of mail receiving postage discounts by amending the Mailing Standards of the United States Postal Service, Domestic Mail Manual DMM in various sections of 602, Addressing, to update addressing standards.
DATES: Effective Date: October 1, 2022.
FOR FURTHER INFORMATION CONTACT:
James Wilson at 901 6814600, Kai Fisher at 901 6814634, or Garry Rodriguez at 202 2687281.
SUPPLEMENTARY INFORMATION: On February 22, 2021, the Postal Service published a revised notice of proposed rulemaking 86 FR 1050710509 to update addressing standards. In response to the revised proposed rule, the mailing industry provided many valuable comments.
Eleven formal responses were received. Several expressed concern that the change would create cost increases for lower volume mailers that currently process their lists quarterly and would be required to process more frequently, increasing the cost paid to mail service providers that offer the address matching services. Other comments questioned the 60-day requirement from address matching to the mailing date with a product release that is still valid for use beyond that time frame. This final rule will clearly outline the ways in which the addressing standard rules have changed.
Currently, DMM section 602.6.0, ZIP
Code Accuracy Standards, provides that a ZIP CodeTM may be used on a mail piece within 12 months after having been verified using a Postal Service approved method. Once a ZIP Code is used on a mailpiece, the address associated with that ZIP Code is considered to meet Postal Service addressing standards for an additional 12 months from the date first used in the mail.
DMM sections 602.7.0, Carrier Route Accuracy Standard, and 9.0, Coding Accuracy Support System CASS, provide that Address Matching and Coding Update standards require coding to be performed within 90 days before the mailing date for carrier route mailings and 180 days for all non-carrier route mailings using the most current USPS database. The current product release schedule allows for use of a database that is valid for 105 days and may be used in generating discounted mailings for an additional 6 months beyond that timeframe. As such, an address added or modified in the database may not be updated on a mailing list for nearly 1 year after the change was made.

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In 2012, the Postal Service implemented address management product fulfillment via an electronic product fulfillment method designed to provide subscription products to customers more efficiently. The database product updates are posted each month to a secure site where customers can log in to simply download the product files. A survey of licensed Address Management data products indicates that CASS and Multiline Accuracy Support System MASS Certified software and service providers are retrieving and using the monthly updates during the address matching and coding processes.
The Postal Service is implementing a database product cycle that aligns with the release of other mailing products.
This will provide consistency across all mailing products and the method by which the data files are available and distributed. The USPS will now require the use of monthly updates for both carrier route and non-carrier route mailings and reduces the risk of using data that is no longer current.
The updated release schedule allows for 120 days of use for generating discounted mailings and an overlap in dates for product use. Mailers that currently process their lists quarterly would still be compliant as long as they do not mail beyond the last permissible mailing date for the product date as shown in the USPS
Product Cycle in Exhibit 9.3.1. Mailers will be expected to update their systems with the latest data files as soon as practicable and should not wait until the last permissible use date.
The Postal Service is implementing this change effective October 1, 2022.
This implementation date allows mailers eighteen months to adjust to the new update standards, however, mailers may opt to use the new monthly update cycles for both carrier route and noncarrier route mailings immediately.
We believe this revision will provide customers with a more efficient process and will reduce the risk of using address information that is not current.
List of Subjects in 39 CFR Part 111
Administrative practice and procedure, Postal Service.
The Postal Service adopts the following changes to Mailing Standards of the United States Postal Service, Domestic Mail Manual DMM, incorporated by reference in the Code of Federal Regulations. See 39 CFR 111.1.
We will publish an appropriate amendment to 39 CFR part 111 to reflect these changes.
Accordingly, 39 CFR part 111 is amended as follows:

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PART 111AMENDED
1. The authority citation for 39 CFR
part 111 continues to read as follows:

Authority: 5 U.S.C. 552a; 13 U.S.C. 301
307; 18 U.S.C. 16921737; 39 U.S.C. 101, 401, 403, 404, 414, 416, 30013011, 3201
3219, 34033406, 3621, 3622, 3626, 3632, 3633, and 5001.

2. Revise the Mailing Standards of the United States Postal Service, Domestic Mail Manual DMM as follows:

Mailing Standards of the United States Postal Service, Domestic Mail Manual DMM

600 Basic Standards for All Mailing Services

602

Addressing

6.0

ZIP Code Accuracy Standards

6.1 Basic Standards Except for mail bearing a simplified address, addresses used on pieces in a mailing at all commercial First-Class Mail, nonbarcoded presorted Periodicals, USPS Marketing Mail, Parcel Select Lightweight, and Bound Printed Matter presorted and carrier route prices are subject to the ZIP Code accuracy standard and must meet these requirements:
Revise the text of items a and b to read as follows:
a. Each address and associated 5-digit ZIP Code on the mailpieces in a mailing must be verified and corrected within 6
months before the mailing date with one of the USPS-approved methods in 6.2.
b. If an address used on a mailpiece in a mailing at one class of mail and price is verified and corrected with an approved method, the same address may be used during the following 6
months to meet the ZIP Code accuracy standard required for mailing at any other class of mail and price.
6.2 USPS-Approved Methods The following methods meet the ZIP
Code accuracy standard:

b. For manually maintained lists or small computerized lists, options include the following:
Delete item b1 and renumber items b2 through b5 as items b1 through b4.

7.0

Carrier Route Accuracy Standard
7.1 Basic Standards Addresses used on pieces claiming any Periodicals carrier route
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