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Federal Register / Vol. 86, No. 35 / Wednesday, February 24, 2021 / Notices
duration of that contact while in Treasury facilities to individuals designated by Treasury.

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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under the Privacy Act of 1974, 5 U.S.C. 552ab, records and/or information or portions thereof maintained as part of this system may be disclosed outside Treasury as a routine use pursuant to 5 U.S.C.
552ab3 as follows:
1 To the United States Department of Justice DOJ, for the purpose of representing or providing legal advice to the Department in a proceeding before a court, adjudicative body, or other administrative body before which the Department is authorized to appear, when such proceeding involves:
a The Department or any component thereof;
b Any employee of the Department in his or her official capacity;
c Any employee of the Department in his or her individual capacity where the Department of Justice or the Department has agreed to represent the employee; or d The United States, when the Department determines that litigation is likely to affect the Department or any of its components; and the use of such records by the DOJ is deemed by the DOJ or the Department to be relevant and necessary to the litigation.
2 To a Federal, State, local, or other public authority maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agencys, bureaus, or authoritys hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit;
3 To a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains;
4 To the National Archives and Records Administration NARA or General Services Administration pursuant to records management inspections being conducted under the authority of 44 U.S.C. 2904 and 2906;
5 To appropriate agencies, entities, and persons when 1 the Department of the Treasury and/or one of its bureaus suspects or has confirmed that there has been a breach of the system of records;
2 the Department of the Treasury and/
or bureau has determined that as a result of the suspected or confirmed breach there is a risk of harm to
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individuals, the Department of the Treasury and/or bureau including its information systems, programs, and operations, the Federal Government, or national security; and 3 the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department of the Treasurys and/or bureaus efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm;
6 To another Federal agency or Federal entity, when the Department of the Treasury and/or bureau determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in 1
responding to a suspected or confirmed breach or 2 preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity including its information systems, programs, and operations, the Federal Government, or national security, resulting from a suspected or confirmed breach;
7 To Federal agencies such as the Health and Human Services HHS, State and local health departments, and other public health or cooperating medical authorities in connection with program activities and related collaborative efforts to deal more effectively with exposures to communicable diseases, and to satisfy mandatory reporting requirements when applicable.
8 To missing person location organizations to obtain information to aid in locating persons who were possibly exposed or exposed others to a communicable disease at a Treasury facility.
9 To contractors to assist the agency in health screening and contact tracing activities and assessing/revising/
improving Treasury processes, procedures, performance and implementation of health screening and contact tracing activities.
10 To appropriate federal, state, local, tribal, or foreign governmental agencies or multilateral governmental organizations, to the extent permitted by law, and in consultation with legal counsel, for the purpose of protecting the vital interests of a data subject or other persons, including to assist such agencies or organizations in preventing exposure to or transmission of a communicable or quarantinable disease or to combat other significant public health threats.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:

Records in this system are stored electronically in secure facilities. Paper
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records if they must be created/
maintained are stored in a locked drawer, behind a locked door or at a secure offsite location.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:

Records are retrieved by an individuals name or other identification information such as email address, employee identification number, or SSN.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:

Records are managed in accordance with National Archives and Records Administration General Records Schedule 2.7 Item 040. Contact tracing records will be maintained in the agency in accordance with proposed retention schedules.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:

Records in this system are safeguarded in accordance with applicable law, rules and policies, including all applicable Treasury automated systems security and access policies. Strict controls have been imposed to minimize the risk of compromising the information that is being stored. Access to the computer system containing the records in this system is limited to those individuals who have a need to know the information for the performance of their official duties and who have appropriate clearances.
RECORD ACCESS PROCEDURES:

See Notification Procedures below.
CONTESTING RECORD PROCEDURES:

See Notification Procedures below.
NOTIFICATION PROCEDURES:

Individuals seeking notification of and access to any record contained in this system of records, or seeking to contest its content, may submit a request in writing, in accordance with Treasurys Privacy Act regulations located at 31 CFR 1.26, to the Freedom of Information Act FOIA and Transparency Liaison, whose contact information can be found at http
www.treasury.gov/FOIA/Pages/
index.aspx under FOIA Requester Service Centers and FOIA Liaison. If an individual believes more than one bureau maintains Privacy Act records concerning him or her, the individual may submit the request to the Office of Privacy, Transparency, and Records, FOIA and Transparency, Department of the Treasury, 1500 Pennsylvania Ave.
NW, Washington, DC 20220.
No specific form is required, but a request must be written and:

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