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Federal Register / Vol. 86, No. 28 / Friday, February 12, 2021 / Notices
regulations. The OPM has given notice of its system of records covering official personnel folders in OPM/GOVT1.

the duration of an individuals employment with the Endowment or another indefinite period.

RECORD SOURCE CATEGORIES:

ADMINSTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:

Data in this system is obtained from individuals covered by the system, as well as from Endowment employees involved in the administration of personnel and payroll processes.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

Data in this system may be transmitted to the U.S. Departments of Agriculture and Treasury, and employee-designated financial institutions to effect issuance of paychecks to employees and distributions of pay according to employee directions for authorized purposes. Data in this system may also be used to prepare payroll, meet government recordkeeping and reporting requirements, and retrieve and apply payroll and personnel information as required for agency needs. See also the list of General Routine Uses contained in the Preliminary Statement.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:

Records in this system are retrieved by name, Social Security number, or date of birth.

CONTESTING RECORD PROCEDURES:

The Office of Human Resources maintains paper records in this system in accordance with the General Services Administrations General Records Schedule 2. Division offices may maintain paper records concerning performance reviews and other personnel actions in their divisions for
NOTIFICATION PROCEDURES:

See 45 CFR part 1159.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:

None.
HISTORY:

Location changed from 1100
Pennsylvania Avenue NW, Washington, DC 20506.
Government Purchasing Card Holders/NEA8.
Sensitive.
SYSTEM LOCATION:

400 7th Street SW, Washington, DC
20506.
SYSTEM MANAGERS:

Administrative Officer Director of Administrative Services and/or Director of Finance; gendrong@arts.gov.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

National Foundation on the Arts and the Humanities Act of 1965, as amended 20 U.S.C. 951 et seq..
PURPOSES OF THE SYSTEM:

Endowment employees who have been issued credit cards to make official purchases.
CATEGORIES OF RECORDS IN THE SYSTEM:

Name, office, account number, and spending limits.
RECORD SOURCE CATEGORIES:

Data in this system is obtained from individuals covered by the system, as
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See the list of General Routine Uses contained in the Preliminary Statement.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:

The Administrative Services Office maintains records in this system in an electronic database and in paper records in file cabinets. The Finance Office maintains additional paper records in this system in file cabinets.

Electronic records in this system are retrieved by name, office, account number, or spending limit. Paper records in this system are retrieved by name or Social Security number.
POLICIES AND PRACTICES RETENTION AND
DISPOSAL OF RECORDS:

Records in this system are maintained on an indefinite basis for reference purposes. Records concerning individuals not issued credit cards are destroyed.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:

SECURITY CLASSIFICATION:

PO 00000

ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

POLICIES AND PRACTICES RETRIEVAL OF
RECORDS:

See 45 CFR part 1159.

CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

POLICIES AND PRACTICIES FOR RETENTIVAL AND
DISPOSAL OF RECORDS:

Jkt 253001

See 45 CFR part 1159.

To maintain a record of Endowment employees authorized to use government purchasing cards.

POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:

17:27 Feb 11, 2021

RECORD ACCESS PROCEDURES:

SYSTEM NAME AND NUMBER:

Electronic records in this system are maintained off-site by the Department of Agricultures National Finance Center NFC but can be accessed by individuals in the Office of Human Resources and by timekeepers for each of the Endowments offices. Records generated through the NFC are maintained by the Office of Human Resources. The Office of Human Resources also maintains paper records of security folders, training folders, and health records in file cabinets. Office timekeepers maintain paper time and attendance records for three years in file cabinets in their offices. Division offices also may use file cabinets to maintain paper records concerning performance reviews and other personnel actions.

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NEA limits access to records within this system to authorized personnel whose official duties require such access; namely, Office of Human Resources personnel and senior staff.
Access to records in this system is further controlled by password. NEA
keeps records in this system in locked file cabinets.

well as from Endowment employees involved in administration and oversight of government purchasing cards.

Access to electronic records in this system is controlled by a password, which is available only to the Approving Official. Rooms containing paper records in this system are kept locked during non-working hours.
RECORD ACCESS PROCEDURES:

See 45 CFR part 1159.
CONTESTING RECORD PROCEDURES:

See 45 CFR part 1159.
NOTIFICATION PROCEDURES:

See 45 CFR part 1159.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:

None.
HISTORY:

Government Purchasing Card Holders System Location changed from 1100
Pennsylvania Avenue NW, Washington.
SYSTEM NAME AND NUMBER:

Financial Management Information System/NEA9 FMIS, DELPHI the Department of Transportations DOTs Oracle Federal Financial System made available to the National Endowment for the Arts NEA through a cross-servicing agreement with DOTs Enterprise Service Center.

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