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Federal Register / Vol. 86, No. 16 / Wednesday, January 27, 2021 / Notices
measure Federal employees perceptions of whether, and to what extent, MSPs are being protected and PPPs are being prevented in Federal agencies. MSPB
surveys ask participants to share their attitudes, behaviors, and thoughts on topic areas related to the MSPs, PPPs, and other human capital management topics relevant to the MSPs.
Demographic questions are also included to evaluate differences among subgroups in the way responses were distributed.
In order to administer an MSPB
survey, information about Federal employees is routinely collected from the OPM Enterprise Human Resource Integration EHRI system and other Federal Government entities associated with the administration of the surveys.
This data is used to 1 identify current Federal employees, 2 determine survey eligibility, 3 collect contact information where necessary and available, 4 perform statistical weighting procedures using select demographic information, and 5
support research and reporting functions. All survey administrations, data cleaning, and statistical weighting procedures are executed by MSPB. At the end of the survey cycle, selected summary results and a technical report may be published, and a public version of the data file is released.
While individual employee participation in our surveys is voluntary, agency participation in our surveys is mandatory for agencies selected by MSPB 5 U.S.C. 1204e3.
The records concerning the potential and actual survey respondents will be maintained in this system of records, pursuant to the Privacy Act, which will be included in MSPBs inventory. The Privacy Act embodies fair information practice principles in a statutory framework governing the means by which Federal agencies collect, maintain, use, and disseminate individuals records. The Privacy Act applies to records about individuals that are maintained in a system of records.
A system of records is a group of any records under the control of an agency from which information is retrieved by the name of an individual or by some identifying number, symbol, or other identifying particular assigned to the individual. The Privacy Act defines an individual as a United States citizen or lawful permanent resident. Individuals may request access to their own records that are maintained in a system of records in the possession or under the control of MSPB by complying with MSPB Privacy Act regulations at 5 CFR
part 1205, and following the procedures outlined in the Records Access,
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Contesting Record, and Notification Procedures sections of this notice. The Privacy Act requires each agency to publish in the Federal Register a description denoting the existence and character of each system of records that the agency maintains and the routine uses of each system. The new Surveys for Special Studies of the Civil Service System of Records Notice is published in its entirety below. In accordance with the Privacy Act, 5 U.S.C. 552ar, and OMB Circular A108, Federal Agency Responsibilities for Review, Reporting, and Publication under the Privacy Act Dec. 2016, MSPB has submitted a report of a new system of records to the Office of Management and Budget and Congress.
Jennifer Everling, Acting Clerk of the Board, U.S. Merit Systems Protection Board.
SYSTEM NAME AND NUMBER:

MSPB2, Surveys for Special Studies of the Civil Service.
SECURITY CLASSIFICATION:

Unclassified.
SYSTEM LOCATION:

Records are maintained by the Office of Policy and Evaluation, U.S. Merit Systems Protection Board, 1615 M
Street NW, Washington, DC 20419 and the third-party vendors providing the survey administration system.
SYSTEM MANAGERS:

Program Manager, Office of Policy and Evaluation, U.S. Merit Systems Protection Board, 1615 M Street NW, Washington, DC 20419, studies@
MSPB.gov.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 1204a3, 1204e3, 1206.
PURPOSES OF THE SYSTEM:

The purpose of the system or records is to permit MSPB to administer, collect, maintain, and evaluate the results of the special studies surveys. These surveys include sets of questions posed to selected Federal employees throughout executive branch agencies; to measure Federal employees perceptions of whether, and to what extent, conditions that characterize successful merit principles protection are in place in their agencies; to obtain general indicators of how well the Federal Government is 1 protecting merit, 2
preventing PPPs, and 3 managing the Federal workforce consistent with merit in order to provide senior managers with critical information needed to make their agency work better; to write reports of findings to the President and
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to Congress and other oversight entities, as appropriate; to determine individuals eligibility for the survey;
and to conduct statistical weighting procedures. In addition, information in this system of records is used to produce a de-identified, publicly available data file that contains survey responses, select demographics, and limited agency organizational information; as well as to produce reports of summarized survey results for participating agencies, their subcomponents, and others.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Current and former Federal employees.
CATEGORIES OF RECORDS IN THE SYSTEM:

1. Pay e.g., Grade, Pay Plan.
2. Work Location e.g., Agency, Personnel Office Identifier.
3. The Position e.g., Occupational Series, Supervisory Status.
4. Performance e.g., Rating Level, Rating Pattern.
5. EHRI Demographics e.g., Sex, Veterans Status.
6. Personal Identifiers, whether provided by the individual or as part of the administration of the survey e.g., Employee Name and Email Address, randomly assigned identifier for survey administration.
7. Voluntary Survey Question Responses e.g., Responses to Survey Questions.
8. Personnel Actions History e.g., Service Computation Date for Retirement Purposes, Hiring Authority.
RECORD SOURCE CATEGORIES:

Individual survey participant records are obtained from OPMs EHRI system, which contains general personnel records from the OPM/GOVT1 General Personnel Records system of records, from the individual Federal agencies that participate in MSPBs surveys, and from the individuals who voluntarily complete these surveys.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C.
552ab of the Privacy Act, all or a portion of the records or information contained in this system may be disclosed outside MSPB as a routine use pursuant to 5 U.S.C. 552ab3 as follows:
a. To the Department of Justice DOJ, including Offices of the U.S. Attorneys;
or other Federal agency conducting litigation or in proceedings before any court, adjudicative, or administrative
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