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Federal Register / Vol. 86, No. 16 / Wednesday, January 27, 2021 / Notices
A. To a Member of Congress in response to an inquiry from that Member made at the request of the individual. In such cases, however, the Members right to a record is no greater than that of the individual.
B. If the disclosure of certain records to the Department of Justice DOJ is relevant and necessary to litigation, CIGIE may disclose those records to the DOJ. CIGIE may make such a disclosure if one of the following parties is involved in the litigation or has an interest in the litigation:
1. CIGIE or any component thereof; or 2. Any employee or former employee of CIGIE in his or her official capacity;
or 3. Any employee or former employee of CIGIE in his or her individual capacity when the DOJ has agreed to represent the employee; or 4. The United States, if CIGIE
determines that litigation is likely to affect CIGIE or any of its components.
C. If disclosure of certain records to a court, adjudicative body before which CIGIE is authorized to appear, individual or entity designated by CIGIE
or otherwise empowered to resolve disputes, counsel or other representative, party, or potential witness is relevant and necessary to litigation, CIGIE may disclose those records to the court, adjudicative body, individual or entity, counsel or other representative, party, or potential witness. CIGIE may make such a disclosure if one of the following parties is involved in the litigation or has an interest in the litigation:
1. CIGIE or any component thereof; or 2. Any employee or former employee of CIGIE in his or her official capacity;
or 3. Any employee or former employee of CIGIE in his or her individual capacity when the DOJ has agreed to represent the employee; or 4. The United States, if CIGIE
determines that litigation is likely to affect CIGIE or any of its components.
D. To the appropriate Federal, state, local, tribal, or foreign agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, if the information is relevant to a violation or potential violation of civil or criminal law or regulation within the jurisdiction of the receiving entity.
E. To officials and employees of any Federal agency to the extent the record contains information that is relevant to that agencys decision concerning the hiring, appointment, or retention of an employee; issuance of a security clearance; execution of a security or
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suitability investigation; or classification of a job.
F. To the National Archives and Records Administration NARA
pursuant to records management inspections being conducted under the authority of 44 U.S.C. 2904 and 2906.
G. To contractors, grantees, consultants, volunteers, or other individuals performing or working on a contract, interagency agreement, service, grant, cooperative agreement, job, or other activity for CIGIE and who have a need to access the information in the performance of their duties or activities for CIGIE.
H. To appropriate agencies, entities, and persons when: CIGIE suspects or has confirmed that there has been a breach of the system of records; CIGIE
has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, CIGIE
including its information systems, programs, and operations, the Federal Government, or national security; and the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with CIGIEs efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.
I. To another Federal agency or Federal entity, when: CIGIE determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in responding to a suspected or confirmed breach; or preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity including its information systems, programs, and operations, the Federal Government, or national security, resulting from a suspected or confirmed breach.
J. To Federal agencies and independent certified public accounting firms that have a need for the information in order to audit the financial statements of CIGIE.
K. To an organization or an individual in the public or private sector if there is reason to believe the recipient is or could become the target of a particular criminal activity or conspiracy, or to the extent the information is relevant to the protection or life or property.
L. To officials of CIGIE, as well as CIGIE members and their employees, who have need of the information in the performance of their duties.
M. To the Office of Personnel Management OPM in accordance with OPMs responsibility for evaluation and oversight of Federal personnel management.

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N. To appropriate agencies, entities, and persons, to the extent necessary to respond to or refer correspondence.
O. To the news media and the public, unless it is determined that release of the specific information would constitute an unwarranted invasion of personal privacy.
P. To populate public-facing government websites to promote transparency of Coronavirus Funds and the Coronavirus Response, unless it is determined that release of the specific information would constitute an unwarranted invasion of personal privacy.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:

Information within this system of records is maintained in paper/or electronic form.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:

These records are retrieved by the name or other programmatic identifier assigned to the individuals on whom they are maintained.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:

The information is retained and disposed of in accordance with the General Records Schedule and/or the CIGIE records schedule applicable to the record and/or otherwise required by the Federal Records Act and implementing regulations.
ADMINISTRATIVE, TECHNICAL AND PHYSICAL
SAFEGUARDS:

Paper records are located in locked file storage areas or in specified areas to which only authorized personnel have access. Electronic records are protected from unauthorized access through password identification procedures, limited access, firewalls, and other system-based protection methods.
RECORD ACCESS PROCEDURES:

Individuals seeking notification and access to any record contained in this system of records, or seeking to contest its content, may inquire in writing to the System Manager listed above. CIGIE has published a rule, entitled Privacy Act Regulations, to establish its procedures relating to access, maintenance, disclosure and amendment of records which are in a CIGIE system of records per the Privacy Act, promulgated at 5
CFR part 9801 https www.ecfr.gov/
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