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Federal Register / Vol. 86, No. 156 / Tuesday, August 17, 2021 / Notices Federal eRulemaking Portal: Go to:
http www.regulations.gov/!docket Detail:D=USDA-2021-0007.
Postal Mail/Commercial Delivery:
Please send one copy of our comment to Docket No. USDA20210007, OASCR, Center for Civil Rights Enforcement, 1400 Independence Ave. SW, Mailstop 9410, Washington, DC 20250, or at ProgramComplaints@usda.gov or Executive Director at Center for Civil Rights Enforcement, OASCR, USDA, 1400 Independence Ave. SW, Mailstop 9410, Washington, DC 20250.
FOR FURTHER INFORMATION CONTACT: For general questions, please contact:
Sandra Hammond, USDA, OASCR, Center for Civil Rights Enforcement, 1400 Independence Avenue SW, Mailstop 9410, Washington, DC 20250, or at ProgramComplaints@usda.gov. or Executive Director at Center for Civil Rights Enforcement, OASCR, USDA, 1400 Independence Avenue SW, Mailstop 9410, Washington, DC 20250.
For Privacy Act Questions: Please contact Michele Washington, michele.washington@usda.gov and for USDA Privacy Act general questions, please contact:
Sm.ocio.cio.usdaprivacy@usda.gov.
SUPPLEMENTARY INFORMATION: The CRMS
provides core support for the mission of Civil Rights CR offices, both at the department and sub-agency levels. The CRMS serves management needs of agency heads who are, by law, charged with the responsibility for agency compliance with civil rights laws and regulations. CRMS is a cloudbased enterprise-wide complaint tracking system, consisting of a suite of applications supporting USDA and all Department agencies by tracking complaints. Additionally, CRMS
adheres to the regulatory reporting requirements and provides data for Civil Rights Reporting. The program discrimination complaints process supports enforcement of Title VI of the Civil Rights Act of 1964, the Rehabilitation Act, the implementing regulations at 7 CFR part 15, and any other applicable anti-discrimination statutes, rules, and regulations.
The CRMS, formerly known as PCMS, will be housed on the Salesforce platform supported by USDA Office of the Chief Information Officer OCIO.
The proposed revisions to the notice convey updates to the system location, categories of records, storage, safeguards, retention and disposal, system manager and address, notification procedures, records access, and contesting procedures.
USDA/OASCR will share information from the system in accordance with the
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requirements of the Privacy Act. A full list of routine uses is included in the routine uses section of the document published with this notice.
A report on the new system of records, required by 5 U.S.C. 552ar, as implemented by Office of Management and Budget Circular A108, was sent to the Chairman, Committee on Homeland Security and Government Affairs, United States Senate; the Chairwoman, Committee on Oversight and Reform, House of Representatives; and the Administrator, Office of Information and Regulatory Affairs, Office of Management and Budget.
Done in Washington, DC.
Winona Lake Scott, Associate Assistant Secretary for Civil Rights.
SYSTEM NAME AND NUMBER:

USDA/OASCR2, Civil Rights Management System, CRMS.
SECURITY CLASSIFICATION:

Unclassified.
SYSTEM LOCATION:

OASCR maintains the records in this system and stores a hard copy at the National Archives and Records Administration. The electronic record systems are maintained on USDA
servers physically located at the United States Department of Agriculture, 1400
Independence Drive, Washington, DC
20024. USDA records are housed within the SalesForce platform, managed and maintained by USDA/Office of the Chief Information Officer. These records may reside at another location within the Continental United States. Additionally, USDA employees may maintain hard or electronic copies at USDA offices.
SYSTEM MANAGERS:

Executive Director, Center for Civil Rights Enforcement, OASCR, USDA,1400 Independence Avenue SW, Washington, DC 20250, 2027208106.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, 42 U.S.C. 2000d, et seq., 42 U.S.C. 3608d; 42 U.S.C. 12101, et seq.; 20 U.S.C. 1681, et seq.; 29 U.S.C.
794; 15 U.S.C. 1691, et seq; and 7 U.S.C.
2011, et seq.
PURPOSES OF THE SYSTEM:

CRMS provides core support for the mission of Civil Rights CR offices, both at the department and sub-agency levels. CRMS serves management needs of agency heads who are, by law, charged with the responsibility for agency compliance with civil rights laws and regulations. CRMS is a cloudbased enterprise-wide complaint tracking system, consisting of a suite of
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applications supporting USDA and all Department agencies by tracking complaints. CRMS will facilitate the improved management of program discrimination complaints.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Categories of individuals covered by this system include, but not limited to, individuals who have filed complaints of program discrimination by USDA, and the Department and sub-agencies.
In addition, the system may capture information about individuals referenced or identified in records created or compiled as part of the process of documenting and processing program discrimination complaints.
Individuals who may have information in the system include contractors, complainants, witnesses, investigators, third parties, Administrative Judges, legal representatives, applicants for employment who have filed informal or formal complaints alleging discrimination, customers, members of the public who have filed a complaint, and others who have participated or otherwise been involved in proceedings relating to a program discrimination complaint.
Individuals, even if they are not users of the USDA/OASCR2, who are mentioned or referenced in any documents entered into USDA/OASCR
2 by a user are also covered. This group may include, but is not limited to:
Vendors, agents and other business personnel.
CATEGORIES OF RECORDS IN THE SYSTEM:

Categories of records in the system consists of records created or compiled as part of the process of documenting and processing program discrimination complaints. Such records include the following: Records created or compiled in response to complainants statements of alleged discrimination; respondents statements; witnesses statements;
names and addresses of complainants and respondents; personal, employment, or program participation information; medical records;
conciliation and settlement agreements;
related correspondence; initial and final determinations; and any other records related to the intake, investigation, or adjudication of discrimination complaints.
RECORD SOURCE CATEGORIES:

Information in this system of records is obtained from the covered individuals as follow: Members of the public, USDA
employees, contractors, USDA
applicants, and other individuals or
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