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Federal Register / Vol. 86, No. 117 / Tuesday, June 22, 2021 / Notices
amendments; each Quarterly Performance Report QPR as created using the DRGR system; procurement policies and procedures; all executed contracts that will be paid with CDBG
DR funds; and the status of services or goods currently being procured e.g., a summary list of procurements, the phase of the procurement, requirements for proposals, and any liquidation of damages associated with a contractors failure or inability to implement the contract, etc.. The grantee should post only contracts as defined in 2 CFR
200.1.
V.A.3.d. Application status and funding criteria. The grantee must provide multiple methods of communication, such as websites, tollfree numbers, or other means that provide applicants for CDBGDR
assistance with timely information to determine the status of their application, as provided for in section V.A.1.b.1 of this notice.
When applications are solicited for programs carried out directly by the grantee, all criteria used to select applications for funding, including the relative importance of each criterion and the time frame for consideration of applications must be included in the action plan. When funds are subgranted to local governments or Indian tribes, grantees must include all criteria used to distribute funds to local governments or Indian tribes including the relative importance of each criterion. The grantee shall maintain documentation to demonstrate that each funded and unfunded application or response was reviewed and acted upon by the grantee in accordance with the published eligibility requirements and funding criteria in its action plan.
V.A.3.e. Citizen complaints. The grantee will provide a timely written response to every citizen complaint. The response must be provided within 15
working days of the receipt of the complaint. Complaints regarding fraud, waste, or abuse of government funds should be forwarded to the HUD OIG
Fraud Hotline phone: 18003473735
or email: hotline@hudoig.gov.
V.A.4. HUD performance review authorities and grantee reporting requirements in the Disaster Recovery Grant Reporting DRGR System.
V.A.4.a. Performance review authorities. 42 U.S.C. 5304e requires that the Secretary shall, at least on an annual basis, make such reviews and audits as may be necessary or appropriate to determine whether the grantee has carried out its activities in a timely manner, whether the grantees activities and certifications are carried out in accordance with the requirements
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and the primary objectives of the HCDA
and other applicable laws, and whether the grantee has the continuing capacity to carry out those activities in a timely manner.
This notice waives the requirements for submission of a performance report pursuant to 42 U.S.C. 12708a, and 24
CFR 91.520. Alternatively, HUD is requiring that grantees enter information in the DRGR system in sufficient detail to permit the Departments review of grantee performance on a quarterly basis through the QPR and to enable remote review of grantee data to allow HUD to assess compliance and risk. HUD-issued general and appropriation-specific guidance for DRGR reporting requirements can be found on the HUD
Exchange at: https
www.hudexchange.info/programs/drgr/.
V.A.4.b. DRGR action plan. Each grantee must enter its action plan for disaster recovery, including performance measures, into HUDs DRGR system. As more detailed information about uses of funds is identified by the grantee, it must be entered into the DRGR system at a level of detail that is sufficient to serve as the basis for acceptable performance reports and permits HUD review of compliance requirements. The action plan must also be entered into the DRGR system so that the grantee is able to draw its CDBGDR
funds. The grantee may enter activities into the DRGR system before or after submission of the written action plan to HUD but will not be able to budget grant funds to these activities until after the grant agreement has been signed. To enter an activity into the DRGR system, the grantee must know the activity type, national objective, and the organization that will be responsible for the activity.
In addition, a Data Universal Numbering System DUNS number must be entered into the system for each Responsible Organization identified in DRGR as carrying out a CDBGDR funded activity.
A grantee will gain access to its line of credit upon review and approval of the initial DRGR action plan. Each activity entered into the DRGR system must also be categorized under a project. Typically, projects are based on groups of activities that accomplish a similar, broad purpose e.g., housing, infrastructure, or economic development or are based on an area of service e.g., Community A. If a grantee describes only one program within a broader category e.g., microgrids, that program is entered as a project in the DRGR system. Further, the budget of the program would be identified as the projects budget. If a grantee has only identified the Method of Distribution
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MOD upon HUDs approval of the published action plan, the MOD
categories typically serve as the projects in the DRGR system, rather than activity groupings. Activities are added to MOD
projects as specific CDBGDR programs and projects are identified for funding.
V.A.4.c. Tracking oversight activities in the DRGR system; use of DRGR data for HUD review and dissemination.
Each grantee must also enter into the DRGR system summary information on monitoring visits and reports, audits, and technical assistance it conducts as part of its oversight of its disaster recovery programs. The grantees QPR
will include a summary indicating the number of grantee oversight visits and reports see V.A.4.e. for more information on the QPR. HUD will use data entered into the DRGR action plan and the QPR, transactional data from the DRGR system, and other information provided by the grantee, to provide reports to Congress and the public, as well as to: 1 Monitor for anomalies or performance problems that suggest fraud, abuse of funds, and duplication of benefits; 2 reconcile budgets, obligations, funding draws, and expenditures; 3 calculate expenditures to determine compliance with administrative and public service caps and the overall percentage of funds that benefit lowand moderate-income persons; and 4 analyze the risk of grantee programs to determine priorities for the Departments monitoring.
Grantees must establish internal controls to ensure that no personally identifiable information shall be reported in DRGR.
V.A.4.d. Tracking program income in the DRGR system. Grantees must use the DRGR system to draw grant funds.
Grantees must also use the DRGR
system to track program income receipts, disbursements, revolving loan funds, and leveraged funds if applicable. If a grantee permits subrecipients to retain program income prior to grant closeout, the grantee must establish program income accounts in the DRGR system. The DRGR system requires grantees to use program income before drawing additional grant funds and ensures that program income retained by one organization will not affect grant draw requests for other organizations.
V.A.4.e. DRGR system Quarterly Performance Report QPR. Each grantee must submit a QPR through the DRGR
system no later than 30 days following the end of each calendar quarter. Within 3 days of submission to HUD, each QPR
must be posted on the grantees official website. In the event the QPR is rejected by HUD, the grantee must post the
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