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Federal Register / Vol. 86, No. 28 / Friday, February 12, 2021 / Notices
opening reports, progress reports, and closing reports, with recommendations for corrective action.

that are locked during non-working hours and are accessible to the Inspector General only.

SYSTEM MANAGERS:

RECORD SOURCE CATEGORIES:

RECORD ACCESS PROCEDURES:

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Data in this system is obtained from individuals who are covered by the system, as well as from individuals with whom the subjects are associated;
Federal, State, or local governmental investigative or law enforcement agencies; and other organizations.

The major part of this system is exempted from this requirement pursuant to 5 U.S.C. 552aj2 or k2.
To the extent that this system is not subject to exemption, it is subject to access. A determination as to exemption shall be made at the time a request for access is received. Access requests must be sent to the Office of the General Counsel in accordance with the procedures published at 45 CFR part 1159.

National Foundation on the Arts and the Humanities Act of 1965, as amended 20 U.S.C. 951 et seq. 5 CFR 2634.901
et seq.

ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

Data in this system may be disclosed to any source, either private or governmental, to the extent necessary to secure from such source information relevant to, and sought in furtherance of, a legitimate investigation or audit.
Data in this system may also be disclosed to the Office of the Inspector Generals or the Endowments legal representative, including the U.S.
Department of Justice and other outside legal counsel, when the Office of the Inspector General or the Endowment is a party in actual or anticipated litigation or has an interest in such litigation.
See also the list of General Routine Uses contained in the Preliminary Statement.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:

POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:

Records in this system are retrieved by name, report number, or chronological ordering.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:

Records in this system are maintained on-site until eligible for destruction.
Work papers used in evaluating grantees audit reports and financial statements are destroyed on a three-year cycle, or until eligible for destruction.
Work papers and correspondence prepared and/or obtained during the clearance process of audit recommendations are destroyed on a six-year cycle from the date that the recommendations are cleared. All other records in this system are destroyed on a seven-year cycle.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:

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NOTIFICATION PROCEDURES:

See 45 CFR part 1159.

PURPOSES OF THE SYSTEM:

To maintain a record of the members of the NCAs financial disclosure reports upon nomination.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Members of the National Council on the Arts NCA.
CATEGORIES OF RECORDS IN THE SYSTEM:

Confidential Financial Disclosure Reports SF450, and clearance letters to the U.S. Senate for nominees to the NCA.
RECORD SOURCE CATEGORIES:

Data in this system is obtained from individuals covered by the system.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:

Records are kept electronically as well as in hard copy that are locked in file cabinets.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:

This system is exempted from 5
U.S.C. 552a except subsections b; cl and 2; e4A through F; e6, 7, 9, 10, and 11; and i under 552ai2 to the extent that the system pertains to enforcement of criminal laws. This system is exempted from 5
U.S.C. 552ac3; d; el; e4G, H, and I; and f under 5 U.S.C.
552ak2 to the extent that the system consists of investigatory material compiled for law enforcement purposes, other than material within the scope of the exemption at 5 U.S.C. 552aj2.
These exemptions are contained in 45
CFR part 1159.

Records are kept electronically as well as in hard copy that are locked in file cabinets.

HISTORY:

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:

Office of the Inspector General Investigative Files System Location changed from 1100 Pennsylvania Avenue NW; Washington, DC 20506.
Senate Nomination FilesNational Council on the Arts/NEA15.

This system is maintained in a locked file cabinet within an office that is locked during nonbusiness hours.
See 45 CFR part 1159.
CONTESTING RECORD PROCEDURES:

NOTIFICATION PROCEDURES:

See 45 CFR part 1159.

SYSTEM LOCATION:

Office of General Counsel; 400 7th Street SW; Washington, DC 20506.

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Records are destroyed 6 years after receipt of the OGE Form 450 by the agency, except when the OGE Form 450
supports one or more subsequent Optional OGE Form 450As then destroy 6 years after receipt of the last related OGE Form 450A by the agency, or when no longer needed for active investigation, whichever is later. This disposition instruction is mandatory;
deviations are not allowed.

See 45 CFR part 1159.

Sensitive.

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POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:

RECORD ACCESS PROCEDURES:

SYSTEM NAME AND NUMBER:

SECURITY CLASSIFICATION:

Work papers for allegation and other investigative reviews conducted by or for the Office of the Inspector General are kept in a locked file cabinet. All records in this system are kept in rooms
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The major part of this system is exempted from this requirement pursuant to 5 U.S.C. 552aj2 or k2.
To the extent that this system is not subject to exemption, it is subject to access and contest. A determination as to exemption shall be made at the time a request for access is received. Access requests must be sent to the Office of the General Counsel in accordance with the procedures published at 45 CFR part 1159.

EXEMPTIONS PROMULAGED FOR THE SYSTEM:

Records in this system are maintained in file cabinets.

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CONTESTING RECORD PROCEDURES:

Designated Agency Ethics Officer;
zachariaha@arts.gov.

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EXEMPTIONS PROMULGAGED FOR THE SYSTEM:

None.

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