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Federal Register / Vol. 86, No. 24 / Monday, February 8, 2021 / Notices
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

The system of records contains PII
concerning:
a Individuals who are or have been employed by GAO including interns, consultants, volunteers, and reemployed annuitants, individuals who have applied for employment by GAO; and b Family members or other individuals who have been identified for personnel records purposes by an individual otherwise covered by this system of records.
CATEGORIES OF RECORDS IN THE SYSTEM:

Categories of records in this system include:
a Biographic/identifying information e.g. name, Social Security number, address, telephone numbers, or b Other information about an individual e.g. information about a persons education, employment, performance appraisals, payroll data, and medical or physical condition if mandated by the position an employee occupies.
These records are maintained for identification and data analysis purposes. The information in this system of records generally originates from the individual or the individuals current or previous agency or organization of employment.
RECORD SOURCE CATEGORIES:

The information is collected through various means, including but not limited to: Directly by GAO staff via interviews, reports, sign-in sheets, or forms; extracted from other GAO
systems or systems maintained by third parties, such as the U.S. Department of Agricultures National Finance Center;
or created through audio, photographic, or video recording.

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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:

The purpose of this system of records is to maintain records that are relevant and necessary to ensure GAO personnel, information, property, and assets receive an appropriate level of protection.
The purpose of this system of records is to maintain records as are relevant and necessary to efficiently and effectively manage human capital functions such as hiring and separation of employees; pay, benefits, and performance; employee relations; and telework applications.
DISCLOSURES:

PII in this system of records may be disclosed, as permitted by 4 CFR part 83
to those GAO employees and
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contractors who have a need for the record in the performance of their official duties that is consistent with the purpose of the use of the information as described in this notice. In addition, PII
in this system of records may be otherwise disclosed under the following circumstances as a use consistent with the specified purpose of the use of the information identified in this notice:
a Information from this system of records may be disclosed to other Federal agencies, such as General Services Administration, Office of Personnel Management, U.S.
Department of Agriculture, and U.S.
Department of Transportation; and b Information from this system of records may be released to the public in response to a request for records under 4 CFR part 81, Public Availability of GAO Records similar to provisions of the Freedom of Information Act, 5
U.S.C. 552, which applies to executive branch agencies.
Records released under 4 CFR part 81
may be exempted from public release as information the release of which would cause an unwarranted invasion of privacy, or is otherwise confidential or covered by a legal privilege 4 CFR
81.6. Further, to the extent the requested information is contained in records originating in another agency or nonfederal organization, the requester will be referred to such agency or organization, and GAO will not release the records 4 CFR 81.5.
For other permitted disclosures of PII
in this system of records, see 4 CFR
83.5.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:

Information maintained in this system of records may be retrieved only by employees of GAO who have a need for the information in the performance of their official duties. Information is retrieved primarily by the individuals name and/or Social Security number, in combination with any other biographical identifier such as date of birth.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:

In accordance with GAO record retention schedule, the majority of records in this system of records are administrative in nature and must be destroyed or deleted after seven years.
Official Personnel Folders OPFs are retained pursuant to GAOs Records Schedule 1.1, NARA General Records Schedule 2.2, and 4 CFR 83.11Official Personnel Folder. Certain transitory records are destroyed when no longer needed for business purposes.

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Compelling legal or policy purposes e.g., ongoing or potential litigation may require retention of certain records beyond the retention periods identified above. Extra copies of records in this system of records are destroyed when no longer needed. Disposal is by shredding if paper, purging if in an electronic records management system e.g., DM/ERMS, or pulverizing if in electronic media e.g., tapes and disks.
Disposal of information contained in electronic systems owned or operated by external service providers is subject to that organizations retention policy.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:

Pursuant to 4 CFR part 83, information maintained in this system of records is safeguarded under GAO
information systems security policies and procedures which are consistent with the requirements of the Federal Information Security Management Act FISMA and related National Institute of Standards and Technology NIST
standards and guidelines, approved for the processing of controlled unclassified information CUI. Strict controls are imposed to minimize the risk of compromising the information maintained in this system of records and any of its supporting information systems. Any information maintained by external service providers, including the FBI and USDA, is protected under memorandums of understanding MOUs, contracts, and other agreements with those providers.
Physical security protections are required for handling any information maintained in paper formats or otherwise removed from the GAO
network.
RECORD ACCESS PROCEDURES:

Individuals interested in knowing whether this system of records contains information about them, how to obtain access to such information, or how to contest any element of such information may submit a request in writing to the Chief Agency Privacy Officer, U.S.
Government Accountability Office, Room 1137, 441 G St. NW, Washington, DC 20548, or by email to records@
gao.gov.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:

Records contained in this system of records may be exempt from access, amendment, and other procedural requirements to the extent 4 CFR 83.21
applies to such records.

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