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SEP 91908

FEDERAL
VOLUME 3

REGISTER
1934

Jp
Onit ZD

NUMBER 175

Washington, Thursday, September 8, 1938
The President EXECUTIVE ORDER
A mending the F oreign S ervice R egula tions of the U nited S tates
By virtue of and pursuant to the au thority vested in me by section 1752 of the Revised Statutes of the United States 22 U. S. C. 132, it is ordered th at the Foreign Service Regulations of the United States be, and they are hereby, amended by prescribing the following as Chapter V thereof:
CHAPTER V. FOREIGN SERVICE ACCOUNTS

Accounting Procedure V -l. Accounts and records.Diplo matic, consular, and all other disbursing officers in the Foreign Service of the United States shall keep separate gen eral accounts of all moneys of the United States or other moneys coming into their possession, in their official capacities, from any source and for any purpose whatever, and shall render accounts of the same in such manner, on such forms, and at such times as may be prescribed by the Secretary of State. These officers shall keep a general cash book and such other account books as may be required, according to the needs of their offices, to show all details of receipts and expendi tures, to insure accuracy, and to enable the principal officers to exercise complete control over the funds of their offices.
V-2. Accounts rendered m onthly.a All accounts, except an account for a period of less than a full month when an officer has surrendered charge tempo rarily or is submitting a final account at an office, must be rendered at the end of each calendar month and these ac counts are to be designated according to the following form:
Month ending ___________________ or __
Last day of month Partial month __________________ __;_
Date ---------------------------- inclusive."
Date
31 U. S. C. 496, 497.

b Except as otherwise provided by law, all monthly accounts shall be mailed or otherwise sent to the proper officer at Washington within 10 days after the end of the month to which they relate. 31 U. S. C. 78. Ac counts must be sent to the Department of State in Washington as soon as pos sible within the prescribed period.
c Should there be any delay in the transmission of an account the officer shall forward an explanation stating the reason therefor for the information and action of the Department of State and the Secretary of the Treasury. A con tinuance of such delinquencies will not be countenanced and officers are en joined consistently to observe the pro visions of the law in the m atter of rendering accounts.
V-3. Report of no transactions.At the close of any accounting period month or fractional part thereof offi cers of whatever title who have qualified to collect or disburse, or both, moneys on account of the United States and dur ing such period have had no advances of funds, made no collections or disburse ments, and have no balance to be ac counted for, shall fill out a report of no transactions, Standard Form 1063, ex ecute the certificate thereon, and trans mit it to the Department of State within the time prescribed for transmitting their accounts. The administrative offi cers certificate must be left blank as it is required th at it be executed by an officer of the Department designated to per form that duty.
V-4. Accounts at embassies, legations, and combined offices.At embassies and legations, including combined offices, ex cept where special disbursing officers are assigned, the highest ranking Foreign Service officer on the staff of the mis sion shall be the accounting officer. The chief of mission may, if he considers it necessary to the efficient operation of the mission, propose to the Department of State the designation for this duty of a Foreign Service officer on the staff of the mission other than the highest rank ing officer, but such nomination must be accompanied by a statement of the rea-

CONTENTS
THE PRESIDENT
Executive Order:
Page Foreign service regulations of the United States, amended- 2185
RULES, REGULATIONS, ORDERS
T itle 7 A griculture:

Agricultural Adjustment Ad ministration:
Southern Region bulletin 101, amendment 19_________ 2193
Cotton pool participation trust certificates, form C -5 -I________________ 2194
T itle 12 B anking and C redit :
Federal Reserve System:
Clayton Act, interlocking bank directorates under. 2194
T itle 47 T elecommunication :

Federal Communications Com mission:
Rules governing:
Information, contracts, re ports, etc___________ 2202
Radio services, emergency. 2202
Records, destruction of___ 2194
NOTICES
Securities and Exchange Com mission:
Public Service Company of Oklahoma, order consent ing to withdrawal of dec laration ________________ 2202
sons for it and shall not be effective unless approved by the Department of State. The accounting officer shall ren der accounts and returns covering all re ceipts and expenditures of the mission or combined office as required by pertinent regulations and instructions, including accounts and returns covering the sal aries and allowances of all officers and employees. In the performance of their fiscal duties, the accounting officers of missions are directly responsible under their bonds to the Government and to the departments for which they make disbursements.
2185